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File #: 1637-2011    Version: 1
Type: Ordinance Status: Passed
File created: 9/27/2011 In control: Public Utilities Committee
On agenda: 10/24/2011 Final action: 10/26/2011
Title: To authorize the Finance and Management Director to enter into a contract for the option to purchase ADS Flow Monitoring Parts and Services with ADS LLC; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).
Explanation
BACKGROUND: For the option to establish a UTC contract for ADS Flow Monitoring Parts & Services for the Division of Sewerage and Drainage, the sole user. This contract will provide for the purchase of various replacement parts and repair services for flow meters used to monitor the flow of storm water throughout the City's wastewater system. Estimated annual expenditure is $165,000 for parts and $10,000 for services. The term of the proposed option contract would be approximately two years, expiring November 30, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 8, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004058). Fifty-one (51) bids were solicited: (M1A-0, F1-1, MBR-1). One (1) bid was received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

ADS LLC, MAJ, CC# 80-0355805 expires 04/15/2012, All Items, $1.00
Total Estimated Annual Expenditure: $175,000.00, Division of Sewerage and Drainage, the sole user.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract for the option to purchase ADS Flow Monitoring Parts an...

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