Explanation
This ordinance authorizes the Director of the Department of Technology to enter a contract with Brown Enterprise Solutions, LLC, utilizing the State Master Cloud Service Agreement MCSA0016, for the annual procurement and/or renewal of various Adobe software application products through a Large Government Agency agreement (LGA) in the amount of $324,434.50.
Adobe has historically focused upon the creation of multimedia and creativity software products, with a more recent foray towards digital marketing software. Adobe is best known for its Photoshop image editing software, Acrobat Reader and Acrobat, the Portable Document Format (PDF), and Adobe Creative Suite, as well as its successor Adobe Creative Cloud. Adobe software is used by City departments to improve efficiency and enhance communications while meeting requirements such as HIPPA compliance.
The City of Columbus has been utilizing the State Master Cloud Service Agreement for several years. This contract was chosen based on Adobe's representation that it provides cost advantages over a standalone Universal Term Contract. The Department of Technology is requesting the continued use of this contract to keep our existing subscription portal in place and continue to add any new subscriptions to this portal.
This procurement is being completed via Brown Enterprise Solution LLC’s State Master Cloud Service Agreement MCSA0016. DoT obtained two quotes through this schedule. Brown Enterprise Solution LLC submitted the lowest quote. The other quotes submitted are as follows:
Brown Enterprise Solutions, LLC $262,148.50
American Business Solutions, Inc $262,437.00
The term of this contract will be for one year from March 29, 2026, to March 28, 2027, at a total cost of $324,434.50. This amount includes $62,286.00 in contingency funds for use when additional licenses are required.
Additionally, competitive bidding is being waived for this purchase. City agencies are required to obtain at least three act...
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