Explanation
BACKGROUND: This ordinance is for the creation a Universal Term Contract for the option to Purchase 95 Gallon Automated Refuse Containers and replacement parts on an as needed basis by the Division of Refuse Collection. These containers are necessary to replace broken or damaged containers supplied to city residences. The term of the proposed option contracts would be through June 30, 2016 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on June 27, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004990). Ninety One (91) bids were solicited: (M1A-2: F1-1). Four (4) bids were received. Three bids were deemed non-responsive because they were unable to provide 2" lettering per the specifications.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Rehrig Pacific Company CC#954608797 (expires 6-27-2015)
Total Estimated Annual Expenditure: $283,500.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency to maintain uninterrupted service because the current supplies will be exhausted shortly and without emergency action the ability of the City to maintain Refuse Collection will be reduced.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to purchase 95 Gallon Automated Refuse Containers and replacement parts on an as needed basis with Rehrig Pacific Company; to authorize the expenditure of $1.00 from the Mail, Print Serv...
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