City of Columbus - File #: 0141-2007

• File #: 0141-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/23/2007
• In control: Utilities Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize the Finance and Management Director to enter into a contract with Graham Ford for the purchase of two (2) flatbed trucks for the Refuse Collection Division; and to authorize the expenditure of $85,360.00 from the 1995, 1999 Voted Refuse Collection Fund; and to declare an emergency. ($85,360.00)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/6/2007	1	EBOCO Reviewer	Reviewed and Approved
2/6/2007	1	ODI DIRECTOR	Reviewed and Approved
2/6/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/6/2007	1	CITY ATTORNEY	Reviewed and Approved
2/6/2007	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
2/5/2007	1	Auditor Reviewer	Reviewed and Approved
2/5/2007	1	CITY AUDITOR	Reviewed and Approved
2/5/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/2/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/2/2007	1	Service Reviewer	Sent for Approval
2/1/2007	1	Service Drafter	Sent for Approval
2/1/2007	1	Finance Reviewer	Reviewed and Approved
2/1/2007	1	Finance Reviewer	Reviewed and Approved
2/1/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
1/26/2007	1	SERVICE DIRECTOR	Reviewed and Approved
1/24/2007	1	Service Reviewer	Reviewed and Approved
1/23/2007	1	Service Drafter	Sent for Approval

Explanation

Background: Flatbed container vehicles are an integral part of the Refuse Collection Division's collection system. These vehicles are necessary to deliver containers to new households and pick up containers that need to be repaired or replaced. They are also critical in delivering containers to special events such as Red, White, and Boom. This ordinance authorizes the purchase of two (2) flatbed trucks. This purchase will be replacements for two older units. With this purchase the division will have 11 flatbed trucks. Formal competitive bids were solicited and opened by the Purchasing Office on December 7, 2006 (solicitation #SA002246). All bids were for a complete unit consisting of a cab/chassis and 16' flatbed. Bids were received from five (5) different vendors as follows:

vendor / unit cost
Graham Ford, Incorporated / $42,680.00, (CC# 340901877, Expiration 5/17/08)
Center City International / $48,073.00
Byers Chevrolet / $42,765.00
ESEC Corporation / $43,510.00
White Allen Chevrolet / $44,900.00

The Division's last purchase of a flatbed trucks occurred on February 06, 2001 with the purchase of two 2001 Chevy T6500 flatbed trucks with a unit cost of $49,356.00.

This ordinance is being submitted as an emergency because of build out dates imposed by the manufacturer. Without emergency action, no less than 37 days will be added to this procurement cycle.

Fiscal Impact: The Refuse Collection Division budgeted $100,000.00 in the 2006 Capital Improvements Budget for the purchase of two flatbed trucks. This ordinance authorizes an expenditure of $85,360.00. Funds are available in the 1995, 1999, 2004 Voted Refuse Collection Fund in the Mechanized Collection System project as a result of the Fall 2006 bond sale.


Title

To authorize the Finance and Management Director to enter into a contract with Graham Ford for the purchase of two (2) flatbed trucks for the Refuse Collection Division; and to authorize the exp...