Explanation
BACKGROUND: For the option to purchase Traffic Signal Controller Equipment for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Signal Controller Equipment is installed at traffic signals throughout the City of Columbus. The term of the proposed option contracts would be through March 1, 2012 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003400. The Purchasing Office opened formal bids on October 22, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003400). Fifty-four bids were solicited (MAJ: 52, F1: 2) Four bids were received (MAJ: 4).
The low bidder for Item 1did not meet the specifications that the LCD display be 16 line by 40 character/line display therefore, this item is recommended for award to the next lowest, responsive, bidder.
Traffic Control Products and Path Master, Inc. bid the same price for Item 3. It would be more cost effective to award this item to Path Master, Inc. as they are recommended for award of several other items and additional contract administration costs would not be incurred. Path Master, Inc. is recommended for award of this item.
The Purchasing Office is recommending award of three contracts to the lowest responsive, responsive, and best bidders:
Path Master, Inc., CC#341233777, Exp.3/28/10
Baldwin & Sours. Inc., CC#311104513, Exp. 5/7/10
Doron Distribution, CC#450467284, Exp. 11/17/11
Total Estimated Annual Expenditure: $20,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery...
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