Explanation
BACKGROUND: To establish a contract for the option to purchase Screw Conveyor Parts for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract will be three years with an option to renew for one additional year if mutually agreed. Contract expiration date is December 31, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001281). Formal bids were opened on September 16, 2004. One hundred and fifty two (MAJ:35, M1A:1, F1:0) bids solicited; one (MAJ:1) bid received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder: ML Separation and Conveying, Inc. This company is foreign-owned (Canadian) and EBOCO has advised they are exempt from contract compliance certification. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery database.
Total Estimated Annual Expenditure: $ 150,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Screw Conveyor Parts, with ML Separation and Conveying, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and so...
Click here for full text