City of Columbus - File #: 2915-2015

• File #: 2915-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/11/2015
• In control: Public Safety Committee
• On agenda: 12/7/2015
• Final action: 12/8/2015
• Title: To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Public Safety G.O. Bonds Fund; to authorize the Finance and Management Director to establish purchase orders from previously established Universal Term Contracts with Sutphen Corporation and Custom Fleet & Autobody, Inc. for Fire Engine repairs;, to authorize the Finance and Management Director to establish a contract with WW Williams for an engine replacement; to authorize the expenditure of $134,314.86 from the Public Safety G.O Bonds Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($134,314.86)

Date	Ver.	Action By	Action	Result
12/8/2015	1	CITY CLERK	Attest
12/8/2015	1	MAYOR	Signed
12/7/2015	1	COUNCIL PRESIDENT	Signed
12/7/2015	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director, through its Fleet Management Division, to establish purchase orders with Sutphen Corporation, Custom Fleet & Autobody Inc. and WW Williams Co. for repairs of three fire apparatus on behalf of the Division of Fire.

Sutphen Corporation will be performing auto body repairs on Engine 14 (BT#24631)
Custom Fleet & Autobody, Inc. will be performing auto body repairs on Extra Ladder (XL)15 (BT#17234)
WW Williams Co. will be replacing an engine on Engine 3 (BT#23056)

The City has previously established Universal Term Contracts with both Sutphen and Custom Fleet for auto body repairs. Both Fire Engine E14 and Fire Ladder XL15 were damaged in accidents.

This legislation also requests a bid waiver for the WW Williams engine replacement on Fire Engine E3. WW Williams is a Columbus, Ohio factory authorized dealer for the Detroit Diesel engine with factory trained technicians that the Fleet Management Division has worked with in the past and has worked on this engine previously. WW Williams is not currently under contract with the Fleet Management Division. Furthermore, pursuing a formal bid for this engine replacement would delay the repair of this safety sensitive equipment. Therefore this legislation respectfully requests a waiver of competitive bidding so that a contract can be established with WW Williams as quickly as possible, so that Fire Engine E3 can be placed back into service without delay.

All three vehicles cannot be placed back in service until these repairs are completed.

Sutphen Corporation, CC# 310671786 expires 4/21/17, FL006011, expires 10/31/2016. ($36,941.08)
Custom Fleet & Autobody, Inc., CC# 204790122 expires 1/30/17, FL006306, expires 6/30/17. ($49,498.23)
WW Williams, CC# 311024851 expires, no UTC ($47,875.55)

EMERGENCY ACTION is requested so that repairs can begin immediately, as these units cannot be placed back into service until the necessa...