City of Columbus - File #: 0874-2009

• File #: 0874-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/10/2009
• In control: Utilities Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize and direct the Finance & Management Director to enter into four (4) contracts for the option to purchase Erosion Control Materials with Johnston-Morehouse-Dickey Co., Jendco Safety, Site Supply and Meredith Brothers to authorize the expenditure of four (4) dollars to establish these contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($4.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/17/2009	1	Finance Drafter	Sent for Approval
6/17/2009	1	CITY ATTORNEY	Reviewed and Approved
6/17/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/16/2009	1	Auditor Reviewer	Reviewed and Approved
6/16/2009	1	CITY AUDITOR	Reviewed and Approved
6/15/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2009	1	Finance Drafter	Sent for Approval
6/15/2009	1	EBOCO Reviewer	Sent for Approval
6/15/2009	1	ODI DIRECTOR	Reviewed and Approved
6/15/2009	1	Finance Drafter	Sent for Approval
6/12/2009	1	Finance - Purchasing Drafter	Sent for Approval
6/12/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/12/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase erosion control materials for the Division of Sewerage and Drainage. These materials are used in maintaining various ditch and drainage control projects for erosion control.

The term of the proposed option contracts are two (2) years, and will be in effect from the date of execution by the City to and including May 31, 2011, with renewal options for one (1) additional year. The Purchasing Office opened formal bids on May 21, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003182. Twenty-eight (28) bids were solicited (F1-1, MBR-0, MIA-0). Four (4) bids were received, and one (1) of the four (4) bids was from a female owned business (Jendco Safety).

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders:

Johnston-Morehouse-Dickey Co.: CC#250578730 (Expires 01-16-10)
Jendco Safety: CC#311286443 (Expires 01-15-11)
Site Supply: CC#311350146 (Expires 02-13-11)
Meredith Brothers: CC#311031839 (Expires 08-05-10)

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance & Management Director to enter into four (4) contracts for the option to purchase Erosion Control Materials with Johnston-Morehouse-Dickey Co., Jendco Safety, Site Supply and Mere...