City of Columbus - File #: 0830-2009

• File #: 0830-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/1/2009
• In control: Safety Committee
• On agenda: 6/15/2009
• Final action: 6/17/2009
• Title: To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Pre-Owned Vehicles from Bob McDorman Chevrolet Inc.; to transfer $20.00 between Object Levels within the Mail, Print Services and UTC Fund; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
6/17/2009	1	CITY CLERK	Attest
6/16/2009	1	MAYOR	Signed
6/15/2009	1	Columbus City Council	Approved	Pass
6/15/2009	1	COUNCIL PRESIDENT	Signed
6/5/2009	1	CITY AUDITOR	Reviewed and Approved
6/5/2009	1	Finance Drafter	Sent for Approval
6/5/2009	1	CITY ATTORNEY	Reviewed and Approved
6/5/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/4/2009	1	EBOCO Reviewer	Reviewed and Approved
6/4/2009	1	ODI DIRECTOR	Reviewed and Approved
6/4/2009	1	Finance Drafter	Sent for Approval
6/2/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/2/2009	1	Finance Reviewer	Reviewed and Approved
6/2/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/2/2009	1	Finance Drafter	Sent for Approval
6/1/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Pre-Owned Vehicles for Division of Police. Pre-Owned Vehicles are needed to provide covert vehicles for the Division of Police.

The term of the proposed option contract is from the date of execution by the City up to and including November 30, 2011 with the right to extend for two (2) additional one year periods subject to mutual agreement by both parties. The Purchasing Office opened formal bids on April 23, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003245). Fifty Four bids (54) were solicited; Three (3) bids were received.

The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder:

Bob McDorman Chevrolet / Item # 2: CC#310714139 (Expires 9-25-10)
Total Estimated Annual Expenditure: $500,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditure.

This ordinance also transfers $20.00 between Object Levels in order to provide sufficient appropriation authority for this expenditure and any other expenditures between now and the end of this year. The net impact upon the Mail, Print Services and UTC Fund is zero.

Title

To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Pre-Owned Vehicles from Bob McDorman Chevrolet Inc.; to transfer $20.00 b...