City of Columbus - File #: 0539-2011

• File #: 0539-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/25/2011
• In control: Finance Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Beinhower Brother's Drilling for the installation of geothermal underground water wells located at City Hall, 90 West Broad Steet and 120 West Gay Street; to authorize the expenditure of $199,100.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($199,100.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
3/30/2011	1	CITY AUDITOR	Reviewed and Approved
3/30/2011	1	CITY AUDITOR	Reviewed and Approved
3/30/2011	1	Finance Drafter	Sent for Approval
3/30/2011	1	CITY ATTORNEY	Reviewed and Approved
3/30/2011	1	Finance Drafter	Sent to Clerk's Office for Council
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	Finance Reviewer	Reviewed and Approved
3/29/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/29/2011	1	Finance Drafter	Sent for Approval
3/29/2011	1	EBOCO Reviewer	Sent for Approval
3/29/2011	1	ODI DIRECTOR	Reviewed and Approved
3/29/2011	1	Finance Drafter	Sent for Approval
3/28/2011	1	Finance Reviewer	Reviewed and Approved
3/25/2011	1	Finance Drafter	Sent for Approval
3/25/2011	1	Finance Reviewer	Reviewed and Approved
3/25/2011	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Beinhower Brother's Drilling for the installation of geothermal underground water wells located at City Ha1l, 90 West Broad Street and 120 West Gay Street. Installation of geothermal underground water wells is necessary to utilize underground water to reduce electric and potable water consumption for the HVAC systems that will serve City Hall and the 120 West Gay Street building. Installation of these wells will also meet all Leadership in Energy and Environmental Design (LEED) requirements to accommodate future renovation projects that will occur at City Hall and 120 West Gay Street.

Formal bids were solicited and three firms submitted bids on March 3, 2011 as follows (0 MBE, 0 FBE):

Beinhower Brother's Drilling $199,100.00
Moody's of Dayton $219,000.00
Jamison Well Drilling $257,474.00

The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Beinhower Brother's Drilling.

EMERGENCY ACTION is requested for the installation of the geothermal underground water wells located at City Hall, 90 West Broad Street and 120 West Gay Street are completed as soon as possible, to meet the operational needs of said facilities.

Beinhower Brother's Drilling Contract Compliance No. 31-1617685, expiation date June 29, 2011.

Fiscal Impact: The cost of this contract is $199,100.00. Funding is available in the Construction Management Capital Improvement Budget, Old Police Headquarters.

Title

To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Beinhower Brother's Drilling for the installation of geothermal underground water wells located at City Hall, 90 West Broad Steet and 120 West Gay Street; to authorize the expenditure of $1...