Explanation
BACKGROUND: This legislation authorizes the Director of the Finance and Management to amend the contract for the Purchase of Organic Emulsion Polymer UTC (FL005497) with Polydyne Inc. to include the purchase of Organic Emulsion Polymer in totes. The UTC with Polydyne currently allows for the purchase of Organic Emulsion Polymer in bulk truck deliveries
Plant construction at the Jackson Pike Sewage Plant has temporarily eliminated the storage facilities used for bulk Organic Emulsion Polymer and there is now a need to purchase Organic Emulsion Polymer in totes provided by the manufacturer. This additional request requires City Council approval under the requirements of Chapter 329.16.
Emergency action is requested to ensure the continuation of Organic Emulsion Polymer as a sewage treatment additive without interruption.
Polydyne Inc., CC#341810283 (Expires 02/12/2015)
Total Estimated Annual Expenditure: $ 1,400,000.00
1. Amount of additional funds: No additional funds are required for this modification, Sewerage and Drainage will encumber funds for any purchases resulting from this action.
2. Reason additional needs were not foreseen: Plant construction at the Jackson Pike Sewage Plant has temporarily eliminated the storage facilities used for bulk Organic Emulsion Polymer and there is now a need to purchase Organic Emulsion Polymer in totes provided by the manufacturer. This information was not available at the time of the original bid.
3. Reason other procurement processes not used: The Purchasing Office opened bid SA004778 on February 14, 2013 and after significant product testing Polydyne was awarded the contract for their Clarifloc CE-1460 Organic Emulsion Polymer. As this change will result in an equal amount of bulk Organic Emulsion Polymer not being purchased from the UTC, the Purchasing Office negotiated with Polydyne to continue receipt of the same product.
4. How cost was determined: The Purchasing Office ...
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