Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Pole, Pad, and Subway Transformers for The Division of Power to replenish stock for maintenance of the existing infrastructure and new customer service. The various types of transformers on this contract are used in the distribution network to convert electrical energy from one voltage into another voltage.
The Purchasing Office advertised and solicited competitive bids for the purchase of Pole, Pad, and Subway Transformers for Power Distribution for the Division of Power in accordance with Section 329.06 (SA004630). Sixty-six (66) vendors were solicited: Sixty-four (64) MAJ; one (1) MBR; and one (1) M1A. Four (4) MAJ bids were received and opened on November 8, 2012.
Bidders were required to provide core losses, copper losses, and a bid price. A formula was used with these factors to determine the evaluated price. Walker-Miller Energy Services provided a bid for all 11 items. The company’s standard terms and conditions were attached and warranty exceptions were taken. In addition the company submitted a cover letter that stated that the prices provided are firm for delivery quoted and are valid for 30 days from the bid opening date. The City requires that bids submitted must be valid for 180 days from the bid opening date; therefore the bidder is non-responsive to the bid specifications.
VanTran Industries, Inc. provided a bid for all 11 items. A bid proposal page was provided within the solicitation; however the vendor submitted their own pricing pages which did not conform to the City’s standard terms and conditions. In addition, the pricing submitted by the vendor made reference to a catalog which was not provided and stated quoted pricing was firm for 30 days. The City requires that bids submitted must be valid for 180 days from the bid opening date; therefore the bidder is non-responsive to the bid specifications.
ERMCO bid on items ...
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