Explanation
Background
This ordinance authorizes the Director of the Department of Technology to enter into a three-year agreement with Dell Marketing LP, utilizing State of Ohio State Term Schedule contract #CSP029109, for the purchase of Microsoft Enterprise licensing and professional services in the amount of $4,075,456.86.
Microsoft Office is the City’s technology standard for desktop computing software and is currently used by approximately 9,000 City employees in their daily business. The City also utilizes Microsoft software to support various enterprise applications. This ordinance will enable the City to obtain the latest versions of Microsoft software utilizing a single agreement for the entire City.
This procurement is utilizing the State of Ohio’s State Term Schedule contract #CSP029109, with an expiration date of June 30, 2030. Four quotes were obtained from qualified vendors and Dell Marketing LP submitted the lowest quote.
Vendors: Bid Quote Amount:
Dell Marketing LP $4,075,456.86
SingleSourceIT $4,095,353.19
Brown Enterprise Solutions $4,106,282.00
Infovision21 $4,115,689.57
This ordinance authorizes funding for the first year of the contract term. The Department of Technology will plan for future costs of this contract within its budget and will seek Council approval for such funding, if required by City Code.
The term of this contract will be for one year, beginning on January 1, 2027, and ending on December 31, 2027, at a total cost of $4,075,456.86. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for two (2) additional one-year terms upon mutual agreement and approval of Columbus City Council.
This ordinance also authorizes appropriating $3,932,230.79 from the unappropriated balance of the General Fund Income Tax Set-Aside subfund to the Department of Technology for the ab...
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