City of Columbus - File #: 0805-2013

• File #: 0805-2013
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/22/2013
• In control: Technology Committee
• On agenda: 4/15/2013
• Final action: 4/17/2013
• Title: To authorize the Director of Technology to renew a contract with Decade Software Company, LLC, for the EnvisionConnect software license, hosting and support services, on behalf of the Columbus Public Health Department, in accordance with the sole provisions of the Columbus City Code; and to authorize the expenditure of $78,300.00 from the Department of Technology Internal Services Fund. ($78,300.00)

Date	Ver.	Action By	Action	Result
4/17/2013	1	CITY CLERK	Attest
4/16/2013	1	MAYOR	Signed
4/15/2013	1	COUNCIL PRESIDENT	Signed
4/15/2013	1	Columbus City Council	Approved	Pass
4/8/2013	1	Columbus City Council	Read for the First Time

Explanation

BACKGROUND
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew a contract with Decade Software Company, LLC for annual software maintenance and support services for the EnvisionConnect license. The original contract (EL000490) was established by the Health Department in 2000 and provided language that allows for annual renewals. The agreement was most recently renewed by authority of ordinance 0704-2012, passed April 23, 2012, through purchase order EL012853. This renewal will provide service from July 1, 2013 to June 30, 2014 at a cost of $78,300.00.

The EnvisionConnect software application provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health Unit. Services provided by Decade under this contract renewal include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service, the Columbus Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio.

Decade Software Company, LLC is the sole provider of maintenance and support for EnvisionConnect software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

FISCAL IMPACT:
In 2011 and 2012, $78,300.00 was legislated respectively each year for annual software license, hosting and support service fees for the EnvisionConnect with Decade Software Company, LLC. The cost for this contract renewa...