City of Columbus - File #: 1075-2006

• File #: 1075-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/6/2006
• In control: Utilities Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Truck Washing Services with TNT Powerwash Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Universal Term Contract Account, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/20/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/19/2006	1	CITY AUDITOR	Reviewed and Approved
6/19/2006	1	CITY AUDITOR	Reviewed and Approved
6/19/2006	1	CITY ATTORNEY	Reviewed and Approved
6/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/13/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/12/2006	1	ODI DIRECTOR	Reviewed and Approved
6/12/2006	1	EBOCO Reviewer	Reviewed and Approved
6/9/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/8/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/6/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Truck Washing Services for Refuse Collection. The term of the proposed option contract will be one (1) year. Contract is through April 30, 2007. The Purchasing Office opened formal bids on April 20, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001963 GRW) Eighteen (MAJ:13, MBE:5, FBE:0) bids were solicited; Five suppliers bid a total of six (6) (MAJ:6) bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

TNT Powerwash Inc. MAJ, CC#920184358 (expires 4/10/2007), $50,000.00
Total Estimated Annual Expenditure: $50,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Refuse Collection will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into one (1) UTC contract for the option to purchase Truck Washing Services with TNT Powerwash Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Universal Term Contract Account, and to declare an emergency ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on April 20, 2006 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low price...