Explanation
1. BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to modify a contract with iReportsource, Inc. to add functionality to the current iReport software system, used by the Risk Management Office of the Department of Human Resources. The added functionality will be specific to the needs and issues of the City of Columbus.
Ordinance 0236-2024 authorized the Director of Technology, on behalf of the Department of Human Resources, to renew a contract with iReportSource, Inc for technical support, maintenance and hosting for the iReport Software system. The term of this renewal was one year, beginning on April 1, 2024 and ending on March 31, 2025, at a total cost of $109,000.00. This contract modification totals $3,000.00, the term of which will run concurrent to the existing contract, authorized by Ordinance 0236-2024.
Additionally, iReportsource, Inc. is the sole provider of the iReport software system and all maintenance and support associated with it. Thus, this ordinance is submitted in accordance with sole source procurement provisions of Columbus City Codes, Chapter 329.
1.1 Amount of additional funds to be expended: $3,000.00
The original contract amount: $109,000.00 (Ord. 0236-2024)
The total of Modification No. 1: $ 3,000.00 (This Ordinance)
The contract amount including all modifications: $112,000.00
1.2 Reasons additional goods/services could not be foreseen:
It was determined that functionality specific to the City of Columbus was needed. Since iReportSource, Inc. is the sole provider of system maintenance and support, no other service or service providers can be used.
1.3 Reason other procurement processes are not used:
iReportSource, Inc. is the sole provider of the iReport proprietary software system, and is thus also sole provider of maintenance of and modifications to said system.
1.4 How cost of modification was determined...
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