Explanation
BACKGROUND: For the option to purchase Hi-Visibility Reflective & Flame Resistant Apparel for the Public Utilities Department, in order to provide protection to Public Utility employees exposed to dangerous situations during their daily employment and to comply with the Public Utilities Uniform Policy. The term of the proposed option contracts would be two (2) years, with the option to extend the contracts for one additional one-year period, if mutually agreed upon. The Contracts are through June 30, 2012. The Purchasing Office opened formal bids on June 24, 2010.
Originally, the Purchasing Office advertised and solicited bids through Solicitation SA003562 (opened May 20, 2010). Three bids were received, all of which were deemed non-responsive.
Subsequently, the Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003629. One-hundred Fifteen (115) bids were solicited (MBR: 2; F1: 2). Five (5) bids were received. The Strong Group was the low bidder on items 9 and 10, but clarified their bid as an "all or none", so they were deemed non-responsive.
The Purchasing Office is recommending award of three contracts to the lowest, responsive, responsible and best bidders:
Reflective Apparel Factory, CC#582558465 (Expires May 19, 2012), Items 1-3 and 6-8; $1.00
Safety Solutions, Inc, CC#310808325 (Expires June 1, 2012), Items 4 and 5., $1.00
Stroud Safety Apparel, CC#202716997 (Expires ), Items 9 and 10; $1.00.
Total Estimated Annual Expenditure: $30,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is ...
Click here for full text