Explanation
Background:
This ordinance will authorize the Director of the Recreation and Parks Department to enter into contract with Harrell's, LLC for the purchase of Syngenta golf course pesticides. An Informal cost proposal has been submitted by Harrell’s in the amount of $237,124.50. This purchase shall be eligible for a rebate totaling $43,699.36 which shall be used in the spring to purchase additional chemicals from the distributor. The cost proposal also includes the provision of free soil and water testing and educational training programs.
Changes to the golf turf pesticide application program were implemented in 2017 and have resulted in a significant reduction in the number of pesticide applications and variety of products while producing noticeable results with improved playing conditions.
Bid Waiver Justification: Pesticide supplier Syngenta offers a seasonal purchasing program to its distributors which packages pesticides into bundles and offers deep discounts and rebates when the pesticides are purchased in the fall. Syngenta also sets pricing resulting in equal pricing between all distributors. Harrell’s is the only local vendor to include additional free services such as soil and water testing and educational training programs with the pesticide purchase and these are of value to the Recreation and Parks Department. Due to the set pricing across distributors and the provision of additional free services by Harrell’s, competitive bidding is requested to be waived.
Emergency Justification: In order to take advantage of Syngenta’s fall purchasing program, the order must be placed with Harrell’s by December 2023 to be eligible. An emergency is being requested in order to meet the fall order purchasing program deadline of December, 2023.
Benefits to the Public: Golfers benefit from better utilization of safer pesticides to provide excellent course conditions, a great product for the customer.
Area(s) Affected: Airport, Mentel...
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