City of Columbus - File #: 1415-2004

• File #: 1415-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/12/2004
• In control: Administration Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Finance Director to create purchase orders with Smart Solutions, Babbage-Simmel and Caspian Software for the acquisition of equipment and professional services related to the replacement of the city's server system hardware, to authorize expenditure of $930,458.54 from the information services capital projects fund for the replacement of current operating system software and hardware, and to declare an emergency. ($930,458.54)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/15/2004	1	CITY ATTORNEY	Reviewed and Approved
7/15/2004	1	Technology Drafter	Sent to Clerk's Office for Council
7/14/2004	1	Auditor Reviewer	Reviewed and Approved
7/14/2004	1	CITY AUDITOR	Reviewed and Approved
7/14/2004	1	Technology Drafter	Sent for Approval
7/13/2004	1	EBOCO Reviewer	Sent for Approval
7/13/2004	1	ODI DIRECTOR	Reviewed and Approved
7/13/2004	1	Technology Drafter	Sent for Approval
7/12/2004	1	Technology Drafter	Sent for Approval
7/12/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/12/2004	1	Technology Drafter	Sent for Approval
7/12/2004	1	Finance Reviewer	Reviewed and Approved
7/12/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/12/2004	1	Technology Drafter	Sent for Approval

Explanation

Capital expenditures are required to upgrade the city's server system hardware to support the current standard of Windows 2003 supported by Microsoft. Microsoft will no longer support the city's existing operating system software of Windows NT after December 31, 2004. The hardware and software upgrades will support applications such as GIS (geographical information systems) WASIMS (water and sewer information management system), Biztrak, ADA curb ramps, email and the intranet as well as supporting file and print services for the Finance, Recreation and Parks, Utilities, EBOCO, Development, Public Service and Technology departments. This legislation authorizes the Director of Finance to enter into the following contracts in connection with this hardware upgrade.

Smart Solutions: Hardware/Professional Services| $668,458.54
Babbage-Simmel: Consulting/Professional Services| $202,000.00
Caspian Software: Consulting/Professional Services| $60,000.00

The aforementioned firms were selected to provide various services and hardware for this upgrade. Smart Solutions and Caspian Software will provide services via their UTC contract with the City of Columbus. Babbage-Simmel was deemed to return the best, most responsive and most responsible answer in the Request for Proposal associated with this project. To complete this upgrade, consulting services will be utilized for implementation of the design, to include installation, configuration and migration services.

Fiscal Impact: Capital funds for this acquisition have been identified within the 2004 Cable and Information Services Bond Sale per Ordinance 1185-2004, passed on June 28, 2004 by City Council to accomplish the upgrade to the city's server system. The total amount of this project is $930,458.54. Universal term contracts will be used for this project.

Emergency: Emergency action is requested due to time constraints of Microsoft support ending on December 31, 2004 and the nee...