City of Columbus - File #: 1821-2006

• File #: 1821-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/9/2006
• In control: Administration Committee
• On agenda: 11/6/2006
• Final action: 11/9/2006
• Title: To authorize the Finance and Management Director to modify a contract for the Facilities Management Division with U.S. Roofing, Inc. for the renovation of the exterior of City Hall, to authorize the expenditure of $40,000.00 from the Facilities Management Capital Improvement Fund, and to declare an emergency. ($40,000.00)

Date	Ver.	Action By	Action	Result
11/9/2006	1	CITY CLERK	Attest
11/8/2006	1	MAYOR	Signed
11/6/2006	1	Columbus City Council	Approved	Pass
11/6/2006	1	COUNCIL PRESIDENT	Signed
10/17/2006	1	Finance Drafter	Sent for Approval
10/17/2006	1	CITY ATTORNEY	Reviewed and Approved
10/17/2006	1	Finance Drafter	Sent to Clerk's Office for Council
10/16/2006	1	ODI DIRECTOR	Reviewed and Approved
10/13/2006	1	Finance Drafter	Sent for Approval
10/12/2006	1	Finance Drafter	Sent for Approval
10/12/2006	1	Auditor Reviewer	Reviewed and Approved
10/12/2006	1	CITY AUDITOR	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/11/2006	1	Finance Reviewer	Reviewed and Approved
10/11/2006	1	FINANCE DIRECTOR	Reviewed and Approved
10/9/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for the Facilities Management Division with U.S. Roofing, Inc., in the amount of $40,000.00 for the renovation of the exterior of City Hall, 90 West Broad Street. The original contract was authorized by City Council through Ordinance 0108-2006, passed January 23, 2006. The renovation included the replacement of the roof, the renovation of gutters, walls, and some windows. During this renovation, the existing roof drains deteriorated considerably and caused further plaster damage throughout the building, before the drains were scheduled to be replaced. This modification is to provide funding for the renovation of this extensive plaster damage.

The contract was originally awarded through formal proposals that were solicited on December 14, 2005. Three firms submitted proposals on January 10, 2006 as follows: (0 MBE, 0 FBE).

U.S. Roofing, Inc. $2,482,000.00
Field & Associates, Inc. $2,988,000.00
Phinney Industrial Roofing $3,123,393.00

Emergency action is requested so that the contractor will be able to complete this renovation before further damage to plaster occurs. Falling plaster causes unappealing work conditions for those whose offices are affected.

Fiscal Impact: The Facilities Management Division received $2,600,000.00 in the 2005 Bond Sale for the City Hall exterior renovation project. Ordinance 2093-2005, passed December 14, 2005, authorized the expenditure of $72,000.00 for professional services modifications. The original cost of this contract was $2,482,000.00. The cost of this modification is $40,000.00, bringing the total cost of this contract to $2,522,000.00. The total cost of these three ordinances is $2,594,000.00. The original professional services contract, in the amount of $100,000.00 was funded through 2004 Bond Sale money, and was authorized by Ordinance 1...