City of Columbus - File #: 1323-2006

• File #: 1323-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/7/2006
• In control: Administration Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize and direct the City Auditor to transfer $2,360,000.00 from the Special Income Tax Fund to the Information Services Bond Fund; to authorize the subsequent appropriation of said funds to the Information Services Bond Fund; to authorize the Director of the Department of Technology to modify and extend a contract with Accela, Inc., on behalf of the Divisions of Building Services and Neighborhood Services, to fund the upgrade, enhancement and update the computer system used by Columbus' One-Stop-Shop and related services; to authorize the expenditure of $2,360,000.00 from the Information Services Bond Fund; and to declare an emergency. (AMENDED BY ORD. 1700-2006 PASSED 10/16/2006)

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/14/2006	1	CITY ATTORNEY	Reviewed and Approved
7/14/2006	1	CITY ATTORNEY	Reviewed and Disapproved
7/14/2006	1	Technology Drafter	Sent for Approval
7/14/2006	1	Technology Drafter	Sent for Approval
7/14/2006	1	Technology Drafter	Sent to Clerk's Office for Council
7/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/13/2006	1	CITY AUDITOR	Reviewed and Approved
7/13/2006	1	Auditor Reviewer	Reviewed and Approved
7/13/2006	1	Finance Reviewer	Reviewed and Approved
7/13/2006	1	Technology Drafter	Sent for Approval
7/13/2006	1	Technology Drafter	Sent for Approval
7/12/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/11/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/11/2006	1	ODI DIRECTOR	Reviewed and Approved
7/11/2006	1	Technology Drafter	Sent for Approval
7/10/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/10/2006	1	EBOCO Reviewer	Sent for Approval
7/10/2006	1	Technology Drafter	Sent for Approval
7/10/2006	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
In 2001, the City of Columbus, in an effort to improve the efficiency and speed with which development plans are reviewed, entered into a Memorandum of Understanding with the development community and created the Columbus One-Stop Shop. To continue that effort, further consolidation of all review functions is currently underway, thereby improving efficiencies in the review and approval of plans and construction documents.

This legislation requests approval to modify an existing contract (EL001714), from the original vendor Accela, Inc., to support improvements; to enhance and update the existing computer system (consisting of hardware and software) and related services used to track all activities of various City departments, divisions, and agencies, with responsibility for various portions of this review. The decision to modify the existing system was made after an extensive review and on-site demonstrations of various system, software packages, configurations, and other related services. This modification allows, but is not limited to: updates of the operating system (for compatibility with the current software); increased tracking across all sections that have construction document review responsibilities; expanded mapping capabilities; the addition of a stronger more robust operating framework; and expands the public's access to status reports and future on-line permitting without compromising the integrity of the data currently in the system. This is the sixth modification to this contract, the cost of which was determined through negotiations and a researched cost analysis quote.

Passage of this ordinance will authorize the City Auditor to transfer and subsequently appropriate $2,360,000.00 from the Special Income Tax Fund (SIT) to the Information Services Bond Fund. These funds are being used in the interim until the next bond sale. It also authorizes the Director of the Department of Technology, on behalf of the Divisi...