City of Columbus - File #: 1564-2008

• File #: 1564-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/26/2008
• In control: Utilities Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize the Director of Public Utilities to execute a contract with Utility Truck Equipment Inc. for the purchase of two (2) 55' Bucket Trucks in the amount of $334,930.00; to authorize the transfer of funds and an expenditure of $334,930.00 within the Voted Street Lighting and Electricity Distribution Improvement Fund; to amend the 2008 Capital Improvements Budget; and to declare an emergency. ($334,930.00)

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/9/2008	1	CITY ATTORNEY	Reviewed and Approved
10/9/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
10/8/2008	1	ODI DIRECTOR	Reviewed and Approved
10/8/2008	1	Utilities Drafter	Sent for Approval
10/7/2008	1	Utilities Drafter	Sent for Approval
10/7/2008	1	Auditor Reviewer	Reviewed and Approved
10/7/2008	1	CITY AUDITOR	Reviewed and Approved
10/7/2008	1	Utilities Drafter	Sent for Approval
10/7/2008	1	EBOCO Reviewer	Sent for Approval
10/6/2008	1	Finance Reviewer	Reviewed and Approved
10/6/2008	1	Finance Reviewer	Reviewed and Approved
10/6/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/3/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
10/3/2008	1	Utilities Drafter	Sent for Approval
10/2/2008	1	Utilities Reviewer	Sent for Approval
9/30/2008	1	Utilities Drafter	Sent for Approval
9/29/2008	1	Utilities Drafter	Sent for Approval
9/29/2008	1	Utilities Reviewer	Reviewed and Approved
9/29/2008	1	Utilities Reviewer	Reviewed and Approved
9/29/2008	1	Utilities Drafter	Sent for Approval
9/29/2008	1	Utilities Reviewer	Reviewed and Approved

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract with Utility Truck Equipment, Inc. for the purchase of two 55' Bucket Trucks in the amount of $334,930.00; to authorize the transfer of funds and an expenditure of $334,930.00 within the Voted Street Lighting and Electricity Distribution Improvement Fund; and to amend the 2008 Capital Improvements Budget.

2. CONTRACT AWARD: The Director of Public Utilities publicly opened three (3) formal bids on September 4, 2008. Bids were received from: Altec Industries, Inc. - $334,280.00; Utility Truck Equipment, Inc. - $334,930.00; and FYDA Freightliner. - $338,822. The lowest bidder, Altec Industries, Inc. did not meet more than five (5) of the the required specifications which would significantly alter the safety and usability of the trucks.

The lowest and best bid was from Utility Truck Equipment, Inc. in the amount of $334,930.00. Their Contract Compliance Number is 31-0989420 (expires 12/6/2009, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.

3. FISCAL IMPACT: This legislation includes a transfer of funds within the Voted Street Lighting and Electricity Distribution Improvement Fund. An amendment to the 2008 CIB is also necessary.

Emergency Designation: It is requested that this ordinance be handled in an emergency manner as this bid will expire in December. Failure to execute a contract before December will result in the need to rebid, with a probability of higher vehicle costs.

Title

To authorize the Director of Public Utilities to execute a contract with Utility Truck Equipment Inc. for the purchase of two (2) 55' Bucket Trucks in the amount of $334,930.00; to authorize the transfer of funds and an expenditure of $334,930.00 within the Voted Street Lighting and Electricity Distribution Improveme...