City of Columbus - File #: 2145-2005

• File #: 2145-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/30/2005
• In control: Administration Committee
• On agenda: 12/12/2005
• Final action: 12/14/2005
• Title: To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Miller Pavement Maintenance, Inc., for the renovation of various asphalt lots at Police Division locations, to authorize the expenditure of $296,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($296,000.00)

Date	Ver.	Action By	Action	Result
12/14/2005	1	MAYOR	Signed
12/14/2005	1	ACTING CITY CLERK	Attest
12/12/2005	1	Columbus City Council	Approved	Pass
12/12/2005	1	COUNCIL PRESIDENT	Signed
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	Finance Reviewer	Reviewed and Approved
12/1/2005	1	FINANCE DIRECTOR	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	EBOCO Reviewer	Reviewed and Approved
12/1/2005	1	ODI DIRECTOR	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	Auditor Reviewer	Contingent
12/1/2005	1	CITY AUDITOR	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent for Approval
12/1/2005	1	CITY ATTORNEY	Reviewed and Approved
12/1/2005	1	Finance Drafter	Sent to Clerk's Office for Council
11/30/2005	1	Finance Drafter	Sent for Approval
11/30/2005	1	Safety Reviewer	Reviewed and Approved
11/30/2005	1	SAFETY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Miller Pavement Maintenance, Inc., in the amount of $296,000.00 for the renovation of various asphalt parking lots for the Police Division. The work will include asphalt patching, asphalt milling/replacement, repair and replacement of concrete curbing/sidewalks, asphalt overlays, and the replacement of concrete parking blocks. The improvements will be made at the following locations: 2609 McKinley Avenue, 2070 Sullivant Avenue, 3022 Winchester Pike, 544 East Woodrow Avenue, 5030 Ulry Road, and 5400 Olentangy River Road. The contractor has two hundred twenty (220) calendar days upon notification of the award of the contract to complete the project.

Formal proposals were solicited on October 31, 2005. Six firms submitted proposals on November 15, 2005 as follows: (1 MBE*, 0 FBE).

Miller Pavement Maintenance, Inc. $296,000.00
Strawser Paving Co., Inc. $339,900.00
Decker Construction $356,698.00
M&D Blacktop $373,000.00
Columbus Asphalt Paving, Inc. $466,000.00
*McDaniel's Construction Corp., Inc. $674,343.81

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Miller Pavement Maintenance, Inc.

Emergency action is requested so that the contractor will be able to complete important temporary asphalt patching as quickly as possible. Current holes in two asphalt lots pose a potential injury-risk to Police Division staff.

Fiscal Impact: The Police Division budgeted $460,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $296,000.00. Miller Pavement Maintenance, Inc. Contract Compliance #31-0831781, exp. 08/27/2007.

Title

To authorize the Finance and Management Director to enter into contract for the Facilities M...