Explanation
The Division of Income Tax supplies city income tax forms and tax packets to the public. These forms are used for yearly individual and corporate returns and are vital to daily operation. In accordance with the Columbus City Code, the Income Tax Division used the competitive bidding process to obtain a contract for the production of the personalized income tax forms.
Bids for the printing of the personalized income tax forms were formally bid by the Purchasing Office. Two (2) timely bids were received.
The bid from Audsam Printing, Inc. was determined to be the most responsive bid, providing an alternate and acceptable bid. Audsam's alternate bid proposes to staple forms together with staples instead of gluing on (Forms) IR25, BR25, and IR22. The other specifications as indicated in the bid invitation packet remain the same.
Fiscal Impact: $100,000 was budgeted for this expenditure. In 2002, $62,011.10 was spent for this service. Accepting this alternate bid in the amount of $59,478.70 will save the Income Tax Division $40,521.30.
Title
To authorize the Finance Director to enter into contract with Audsam Printing, Inc. for the production of 2003-2004 personalized income tax forms for the Department of the City Auditor, Division of Income Tax and to authorize the expenditure of $59,478.70.
Body
WHEREAS, the Division of Income Tax requires a contract for the production of city income tax forms and tax packages for public use; and,
WHEREAS, the Division of Purchasing solicited bids for the tax forms and tax packages and the bid has been awarded to the most responsive bidder; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and his is hereby authorized and directed to enter into contract with Audsam Printing, Inc. for the production of 2003 personalized income tax forms.
SECTION 2. That the expenditure of $59,478.70 or so much...
Click here for full text