Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with HNTB Ohio, Inc. for the Smart Lighting Design project for design of Phase 3 of the project, CIP #670878-100003, in an amount up to $499,883.36.
The City of Columbus, Division of Power, has initiated a smart street lighting project to convert existing HPS luminaires to LED and connect them to a central control system. A contract for the Smart Lighting Design project was awarded to HNTB Ohio, Inc. through the City’s RFP process under CIP #670878-100002. The Smart Lighting project is a multi-year project that will ultimately connect all street lights in the city to a central control system. The initial stage of this contract funded design of Phase 2 of the Smart Lighting project and provided that future design stages could be added to the contract over the next three years. This modification will add funding to design Phase 3 of the Smart Lighting project to include preparing the Smart Lighting Phase 3 construction plans and to fund engineering services during construction.
The Columbus Community Area is “99 - Citywide” as the work is occurring in multiple City areas (Hilltop, Near East, and Near South).
1.1 Amount of additional funds to be expended: $499,883.36
Original Contract Amount: $676,000.00 (Ord. 0815-2022; PO330311)
Modification #1 (current): $499,883.36
Modification #2 (Future) $500,000.00 (Estimate)
Total (Orig. + Renewal/Modification): $1,675,883.36
1.2. Reason other procurement processes are not used:
This contract was previously awarded per the City’s RFP process. This is a planned modification to add funding for the current phase of the project. A procurement process is not needed.
1.3. How cost of modification was determined:
The Consultant prepared a quote based on current contract pricing, contract job titles, and allowable ...
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