City of Columbus - File #: 1062-2004

• File #: 1062-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/3/2004
• In control: Recreation & Parks Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize and direct the Director of Recreation and Parks to enter into contract with Miller Pavement Maintenance, for the Sills Park Improvements Project, to authorize the expenditure of $201,766.00 from various funds, and to declare an emergency. ($201,766.00)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/13/2004	1	Rec & Parks Drafter	Sent for Approval
7/13/2004	1	Auditor Reviewer	Reviewed and Approved
7/13/2004	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
7/13/2004	1	City Clerk's Office	Sent back for Clarification/Correction
7/13/2004	1	Rec & Parks Drafter	Sent for Approval
7/13/2004	1	CITY AUDITOR	Reviewed and Approved
7/13/2004	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
6/30/2004	1	Rec & Parks Drafter	Sent for Approval
6/30/2004	1	CITY ATTORNEY	Reviewed and Approved
6/16/2004	1	REC & PARKS DIRECTOR	Reviewed and Approved
6/15/2004	1	Finance Reviewer	Reviewed and Approved
6/15/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2004	1	Rec & Parks Drafter	Sent for Approval
6/8/2004	1	ODI DIRECTOR	Reviewed and Approved
6/8/2004	1	Rec & Parks Drafter	Sent for Approval
6/7/2004	1	EBOCO Reviewer	Reviewed and Approved
6/4/2004	1	Rec & Parks Drafter	Sent for Approval
6/4/2004	1	REC & PARKS DIRECTOR	Reviewed and Approved
6/4/2004	1	Rec & Parks Drafter	Sent for Approval

Explanation
Background:
- Bids were received by the Recreation and Parks Department on May 18, 2004, for Sills Park Improvements Project, as follows:
Status Amount
Miller Pavement Maintenance Majority $190,000.00
The Righter Co. Majority $199,700.00
McDaniels Construction MBE $231,907.00
Bale Contractors Majority $281,392.00

- Project includes miscellaneous site improvements, ball diamond lights, electric service, concrete and installation of asphalt, metal gate, fencing, bollards, drainage, grading and seeding, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
- The Contract Compliance Number for Miller Pavement Maintenance, is #31-0831781.
- A contingency amount of $9,766.00 is being included in this project.
- The approximate cost of Recreation and Parks staff time on this project is $2,000.00 (02-027).
- Emergency action is necessary so work can be completed during the fall season prior to asphalt plants closing.

Fiscal Impact:
- $121,766.00 is required and budgeted in the Recreation and Parks Grant Fund to meet the financial obligation of this contract.
- $80,000.00 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this contract.

Title

To authorize and direct the Director of Recreation and Parks to enter into contract with Miller Pavement Maintenance, for the Sills Park Improvements Project, to authorize the expenditure of $201,766.00 from various funds, and to declare an emergency. ($201,766.00)

Body

WHEREAS, bids were received by the Recreation and Parks Department on May 18, 2004, and the contract for the Sills Park Improvements Project will be awarded on the basis of the lowest and best responsive and responsible bidder; and

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into sai...