City of Columbus - File #: 2004-2004

• File #: 2004-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/2/2004
• In control: Administration Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Field Inspection System software license and support services, on behalf of the Columbus Health Department; to authorize the expenditure of $19,984.00 from the Health Department's special revenue fund and to declare an emergency ($19,984.00)

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/12/2004	1	Technology Drafter	Sent to Clerk's Office for Council
11/11/2004	1	Auditor Reviewer	Reviewed and Approved
11/11/2004	1	CITY AUDITOR	Reviewed and Approved
11/11/2004	1	Technology Drafter	Sent for Approval
11/11/2004	1	CITY ATTORNEY	Reviewed and Approved
11/10/2004	1	Finance Reviewer	Reviewed and Approved
11/10/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/10/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	EBOCO Reviewer	Reviewed and Approved
11/8/2004	1	ODI DIRECTOR	Reviewed and Approved
11/8/2004	1	Technology Drafter	Sent for Approval
11/3/2004	1	Technology Drafter	Sent for Approval
11/3/2004	1	Technology Drafter	Sent for Approval
11/3/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/3/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify a contract, associated with purchase order EL000490, with Decade Software Company LLC, to include additional software licenses and support services utilized by the Envision for Windows software product, specifically for the addition of the Field Inspection System module, on behalf of the Columbus Health Department, effective July 1, 2004.

The Field Inspection System (FIS) will enhance the Envision software application and allow Health Department staff to electronically collect inspection data, at the point of service, and automate services to licensed programs and facilities; including but not limited to restaurants/food service locations, pools and spas, private water systems, semi-public sewage, tattoo parlors and other health related programs.

On July 19, 2004 ordinance 1355-2004 passed and established purchase order EL004562. The passage of this ordinance authorized the Department of Technology to modify and extend the original contract associated with purchase order EL000490, under the same terms and conditions, adding the Field Inspection System module, in the amount of $19,984.00.


EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

Fiscal Impact: Fiscal year 2003, $43,260.00 was expended toward services provided by Decade Software for the Health Department. Earlier this year $43,260.00 was expended for the same services, with the coverage period being from July 1, 2004 through June 30, 2005. Funding for this modification, in the amount of $19,984.00, is budgeted and available within the 2004 Health Department's special revenue fund.

CONTRACT COMPLIANCE: 770564825 Expires: 04/28/2006


Title
To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Field Inspection System software licen...