Explanation
BACKGROUND:
The Department of Technology performs backups of most technology systems in the City of Columbus. This includes critical agency data systems like 311, CUBS, CHRIS, GIS, and Accela. With the growing use of technology and the increased data storage requirements of the technology systems, meeting the requirements of data backups is increasingly difficult within the narrow timeframe outside of normal business hours.
To overcome this challenge, the Department of Technology has begun a project to re-engineer the backup processes and technologies used to provide this service. Backup data will be stored on disk at the secondary data center, effectively reducing backup tape and storage services costs. Processes will be streamlined to utilize new technologies and existing human resources more efficiently.
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order in the amount of $89,533.63 for the acquisition of equipment associated with the Backup System Upgrade Project. This purchase order will be created utilizing the terms and conditions from an existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with the following vendor:
OnX USA LLC, HP hardware, software and services $89,533.63 (FL005254, Expiration Date: 6/30/2015)
OnX USA LLC will be supplying hardware and maintenance via HP UTC contract with the City of Columbus.
EMERGENCY: Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested.
FISCAL IMPACT: Approval of this ordinance will allow for the expenditure of $89,533.63, for the Backup System Upgrade project, utilizing an existing UTC with OnX USA LLC. Funding for this project in the amount of $89,533.63 is available w...
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