Explanation
BACKGROUND: For the option to purchase Non-Lethal & Chemical Munitions for the Police Division. These contracts will be used to supply various munitions to be used in situations in which specialty impact, tactical impact or chemical force is preferred. The term of the proposed option contracts would be approximately two (2) years, with the option to extend the contracts for one additional one-year period if mutually agreed upon. The Contracts are through September 30, 2012. The Purchasing Office opened formal bids on October 28, 2010.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003741. Fifty-Eight (58) bids were solicited (MBR: 0; F1: 0). Three (3) bids were received.
Vance Outdoors bid alternate items for most of the items in the specifications. The alternates were deemed acceptable equals, except for items 12 and 13 (Wood Batons), which did not meet the specifications due to the casings being a different material than the product specified. In addition, the Police Division has standardized the specified product through testing and use in the field.
The Purchasing Office is recommending award of the contracts to the lowest, responsive, responsible and best bidders:
Vance Outdoors, Inc., CC#542072038 (Expires January 6, 2012), $1.00, Items 2-10 and 14-19.
Pro-Tech Security Sales, CC#341607042 (Expires July 20, 2012), $1.00, Items 1 and 11-13.
Total Estimated Annual Expenditure: $30,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund....
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