Explanation
BACKGROUND: This ordinance authorizes the option to purchase Fire Hydrants and Fire Hydrant Parts for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through March 31, 2017 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Fire Hydrants and Fire Hydrant Parts are used by the Department of Public Utilities for the maintenance of water lines and fire hydrants for various areas of the City of Columbus. The Purchasing Office opened formal bids on November 5, 2015.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation SA006077). Seventy-five (75) bids were solicited (1:M1A, 1: F1,: 73 MAJ). Six bids were received (MAJ:6).
Trumbull Industries, Inc. was the apparent low bidder for items 44-49, 52-54, 56, 57, 62-66, 70-74, 77, 79-81, 83, and 86, however they did not bid OEM parts which were required in the bid when available. Site Supply, Inc. bid OEM parts and is therefore recommended for award.
Ferguson Waterworks was the apparent low bidder for items 50, 51, 55, 67-69, 82, 84, & 85, however, they did not bid OEM parts which were required in the bid when available. Site Supply, Inc. bid Kennedy OEM parts, therefore they are recommended for award.
HD supply was the apparent low bidder for item 98 but were determined this item was non-responsive as they bid an incorrect part number.
A coin toss was conducted for items 109 and 127 to resolve tie bids for these items. The recommendation is to award item 109 and item 127 to Ferguson Waterworks the winner of both coin tosses.
The Purchasing Office is recommending award of five contracts to the lowest, responsive and best bidders:
Ferguson Waterworks, CC#54-1211771, exp. 2/2/17.
HD Supply Waterworks, CC#03-0550887, exp. 11/4/16
Dreier & Maller, Inc., CC#34-1681027, exp. 5/21/16
Trumbull Industries, ...
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