Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Marking Paint, Chalk and Tools with White Cap, LP dba White Cap Supply, LP, Ferguson US Holdings Inc., and Core & Main LP. The contracts will be used by various City agencies to provide marking paint, chalk and tools. Marking paint, chalk and tools are used to mark sidewalks, roads, construction sites and playing fields. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 30, 2025. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO003264.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ029410). Four (4) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
White Cap, LP dba White Cap Supply, LP, CC-002046, expires 12/4/2025, Items 1-8, 10-12, and 19-25, $1.00
Ferguson US Holdings Inc., CC-034489, expires 4/21/2027, Items 1-9, 13-18, and 21-25, $1.00
Core & Main LP, CC-000148, expires 1/24/2027, Items 9-20, $1.00
Total Estimated Annual Expenditure: $50,000.00, Various City Agencies
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance as the previous contract expired April 30, 2025, and the new contracts are needed to ensure these materials are readily available for the upcoming construction and recreation seasons.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to ...
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