City of Columbus - File #: 0602-2005

• File #: 0602-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/18/2005
• In control: Administration Committee
• On agenda: 4/18/2005
• Final action: 4/20/2005
• Title: To authorize the Public Service Director to extend a contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering forty-one variable speed drives; to authorize the expenditure of $36,750.00 from the General Fund, and to declare an emergency. ($36,750.00)

Date	Ver.	Action By	Action	Result
4/20/2005	1	MAYOR	Signed
4/20/2005	1	CITY CLERK	Attest
4/18/2005	1	Columbus City Council	Approved	Pass
4/18/2005	1	COUNCIL PRESIDENT	Signed
4/7/2005	1	Service Drafter	Sent for Approval
4/7/2005	1	CITY ATTORNEY	Reviewed and Approved
4/7/2005	1	Service Drafter	Sent to Clerk's Office for Council
4/6/2005	1	Service Drafter	Sent for Approval
4/6/2005	1	EBOCO Reviewer	Reviewed and Approved
4/6/2005	1	ODI DIRECTOR	Reviewed and Approved
4/5/2005	1	Auditor Reviewer	Reviewed and Approved
4/5/2005	1	CITY AUDITOR	Reviewed and Approved
4/4/2005	1	FINANCE DIRECTOR	Reviewed and Approved
4/4/2005	1	Service Drafter	Sent for Approval
3/31/2005	1	Finance Reviewer	Reviewed and Approved
3/28/2005	1	SERVICE DIRECTOR	Reviewed and Approved
3/21/2005	1	Service Drafter	Sent for Approval
3/18/2005	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to extend a contract for the Facilities Management Division with Air Force One, Inc. in the amount of $36,750.00 for a full service maintenance agreement covering forty-one variable speed drives for the period April 1, 2005 through March 31, 2006. The contract renewal is the second of four possible renewal options. The increase in funding allows for a labor price increase and reflects the addition of seven variable speed drives. This contract was bid on April 8, 2003, and originally authorized by Ordinance 1031-2003, passed July 23, 2003.

Emergency action is requested so that variable speed drives may be maintained without interruption. Variable speed drives are an integral part of HVAC systems.

Fiscal Impact: The Facilities Management Division budgeted $35,500.00 in 2005 for a maintenance agreement covering variable speed drives. The Division spent $19,900.00 in 2004 covering an eight-month period and $27,300.00 in 2003, covering a twelve-month period. Air Force One, Inc. Contract Compliance Number 31-1108651, exp. 02/22/2008.

Title

To authorize the Public Service Director to extend a contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering forty-one variable speed drives; to authorize the expenditure of $36,750.00 from the General Fund, and to declare an emergency. ($36,750.00)

Body

WHEREAS, the Facilities Management Division originally solicited bids on April 8, 2003, for a full service maintenance agreement covering variable speed drives; and

WHEREAS, the Facilities Management Division recommended Air Force One, Inc. as the most responsive and responsible bidder; and

WHEREAS, Ordinance No. 1031-2003, passed by Council on July 23, 2003, authorized the original contract for the Facilities Management Division with Air Force One, Inc. for a full service maintenance agreement covering ...