City of Columbus - File #: 0115-2006

• File #: 0115-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/12/2006
• In control: Safety Committee
• On agenda: 2/6/2006
• Final action: 2/8/2006
• Title: To authorize the Franklin County Municipal Court Clerk to modify and extend a contract for support services with OmniTec, Inc.; to waive the provisions of Chapter 329 of the Columbus City Code, 1959, pertaining to competitive bidding; to authorize the expenditure of up to $36,925.20 from the Municipal Court Clerk's computer fund; and to declare an emergency. ($36,925.20)

Date	Ver.	Action By	Action	Result
2/8/2006	1	CITY CLERK	Attest
2/7/2006	1	MAYOR	Signed
2/6/2006	1	Columbus City Council	Approved	Pass
2/6/2006	1	COUNCIL PRESIDENT	Signed
1/26/2006	1	MuniCrtClerk Drafter	Sent for Approval
1/26/2006	1	EBOCO Reviewer	Sent for Approval
1/26/2006	1	ODI DIRECTOR	Reviewed and Approved
1/26/2006	1	MuniCrtClerk Drafter	Sent for Approval
1/26/2006	1	MuniCrtClerk Drafter	Sent for Approval
1/26/2006	1	CITY AUDITOR	Contingent
1/26/2006	1	CITY AUDITOR	Contingent
1/26/2006	1	MuniCrtClerk Drafter	Sent for Approval
1/26/2006	1	CITY ATTORNEY	Reviewed and Approved
1/26/2006	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
1/25/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/24/2006	1	Finance Reviewer	Reviewed and Approved
1/17/2006	1	MuniCrtClerk Drafter	Sent for Approval
1/17/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
1/17/2006	1	MuniCrtClerk Drafter	Sent for Approval
1/17/2006	1	FINANCE DIRECTOR	Reviewed and Approved
1/17/2006	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

Background: Ordinance 1392-2002 authorized the purchase of the Clerk's HP9000 database server and three years of hardware and software support. The HP9000 is a high-end platform mainframe server for the Franklin County Municipal Court case management system. The software support services aspect of the contract expired on November 7, 2005. Ordinance 2171-2005 authorized the purchase of an additional three months of support services with the agreement expiring on January 31, 2006.

The Franklin County Municipal Court Clerk is seeking approval to extend the current support agreement with OmniTec, Inc. for four additional months, from February 1, 2006 through May 31, 2006. Continuation of hardware and software support is essential for the Municipal Court's critical business applications, its court case management system. The additional time will enable the Clerk to identify alternative and more cost effective sources for the support both from potential vendors, including city's Department of Technology. Since there is insufficient time to identify other sources of the software and hardware support, it is in the best interest of the city to waive the provisions of competitive bidding and enter into and agreement with OmniTec, Inc.


Emergency: This ordinance is being submitted as an emergency measure to provide for uninterrupted support services for the Franklin County Municipal Court Clerk.

Fiscal Impact: The total cost for four months of support is $36,925.20 and is budgeted and available within the Franklin County Municipal Court Clerk's 2006 computer fund budget.

Contract Compliance Number: OmniTec, Inc. number: 38-3144599


Title

To authorize the Franklin County Municipal Court Clerk to modify and extend a contract for support services with OmniTec, Inc.; to waive the provisions of Chapter 329 of the Columbus City Code, 1959, pertaining to competitive bidding; to authorize the expenditure of up to $36,925.20 from th...