City of Columbus - File #: 2161-2006

• File #: 2161-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/17/2006
• In control: Safety Committee
• On agenda: 12/4/2006
• Final action: 12/7/2006
• Title: To authorize the Franklin County Municipal Court Clerk to modify the contract with Fireproof Record Center for the provision of three months of offsite storage for the Franklin County Municipal Court Clerk's office; to authorize the expenditure of $12,375.00 from Clerk's computerization fund; and to declare an emergency. ($12,375.00)

Date	Ver.	Action By	Action	Result
12/7/2006	1	CITY CLERK	Attest
12/6/2006	1	MAYOR	Signed
12/4/2006	1	Columbus City Council	Approved	Pass
12/4/2006	1	COUNCIL PRESIDENT	Signed
11/22/2006	1	ODI DIRECTOR	Reviewed and Approved
11/22/2006	1	MuniCrtClerk Drafter	Sent for Approval
11/22/2006	1	Auditor Reviewer	Reviewed and Approved
11/22/2006	1	CITY AUDITOR	Reviewed and Approved
11/22/2006	1	MuniCrtClerk Drafter	Sent for Approval
11/22/2006	1	CITY ATTORNEY	Reviewed and Approved
11/22/2006	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
11/21/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2006	1	MuniCrtClerk Drafter	Sent for Approval
11/21/2006	1	EBOCO Reviewer	Sent for Approval
11/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
11/20/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
11/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
11/20/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
11/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
11/20/2006	1	Finance Reviewer	Reviewed and Approved
11/20/2006	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: This ordinance authorizes and directs the Franklin County Municipal Clerk's Office to modify and extend the contract with Fireproof Record Center for an additional three months for the provision of offsite storage services needed for the process of converting Civil, Criminal, Traffic, Environmental files into electronic images.

Purchase order number ED028334 authorized the expenditure of $17,000.00 with Fireproof Record Center for three months of offsite storage services for the Civil, Criminal, Traffic, Environmental case files. The Clerk is requesting an expenditure of $12,735.00 for an additional three months of storage services with Fireproof Record Center. The additional time is necessary to assess the future offsite storage needs and options of the Franklin County Municipal Clerk's office.


Emergency: For ongoing and uninterrupted storage services.

Fiscal Impact: $12,375.00 is available within the Municipal Court Clerk's 2006 computer fund appropriations.

This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Contract Compliance Number: 31- 4366184, expires 07/05/2008


Title

To authorize the Franklin County Municipal Court Clerk to modify the contract with Fireproof Record Center for the provision of three months of offsite storage for the Franklin County Municipal Court Clerk's office; to authorize the expenditure of $12,375.00 from Clerk's computerization fund; and to declare an emergency. ($12,375.00)

Body

Whereas, the additional time is necessary for the Franklin County Municipal Clerk to assess the future offsite storage needs and options of the Franklin County Municipal Clerk's office; and

Whereas, it is in the best interest of the City to modify and extend the contract with Fireproof Record Center, pursua...