City of Columbus - File #: 1643-2003

• File #: 1643-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/18/2003
• In control: Safety Committee
• On agenda: 7/14/2003
• Final action: 7/16/2003
• Title: To authorize and direct the Director of the Department of Finance to issue a purchase order to Jeter Corporation on behalf of the Municipal Court Clerk for the purchase of year 2004 color-coded file folders and year, alpha and numeric labels, to authorize the expenditure of $113,019.50 from the Court Clerk General Fund appropriations and to declare an emergency. ($113,019.50)

Date	Ver.	Action By	Action	Result
7/16/2003	1	MAYOR	Signed
7/16/2003	1	CITY CLERK	Attest
7/14/2003	1	Columbus City Council	Approved	Pass
7/14/2003	1	COUNCIL PRESIDENT	Signed
6/30/2003	1	ODI DIRECTOR	Reviewed and Approved
6/30/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/30/2003	1	Auditor Reviewer	Reviewed and Approved
6/30/2003	1	CITY AUDITOR	Reviewed and Approved
6/30/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/30/2003	1	CITY ATTORNEY	Reviewed and Approved
6/30/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/26/2003	1	Finance Reviewer	Reviewed and Approved
6/26/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/26/2003	1	EBOCO Reviewer	Sent for Approval
6/25/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/25/2003	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
6/25/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/25/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/25/2003	1	Finance Reviewer	Reviewed and Disapproved
6/25/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/25/2003	1	Finance Reviewer	Reviewed and Disapproved
6/25/2003	1	MuniCrtClerk Drafter	Sent for Approval
6/25/2003	1	Finance Reviewer	Reviewed and Approved
6/25/2003	1	FINANCE DIRECTOR	Reviewed and Approved

Explanation

June 18, 2003

TO THE HONORABLE MEMBERS OF CITY COUNCIL:

BACKGROUND: Ordinance 1856-00 was approved by Council on July 24, for the purchase of 2001 color-coded file folders, the first purchase of a four year agreement. This Ordinance will enable the purchase of the required year 2004 file folders, the final purchase of the four year agreement. Emergency declaration is requested to assist the supplier in meeting the 12/15/2003 delivery deadline.

BID INFORMATION: Submissions to Bid Proposal No. SO-001124FM were opened publicly on June 29, 2000. As lowest and best bidder Jeter Corporation was awarded the four year contract on a year-for-year basis if agreeable by all parties and with approval by Columbus City Council.

FISCAL IMPACT: Funding for this planned and budgeted purchase is included and available in the Municipal Court Clerk 2003 General Fund appropriations.


Title

To authorize and direct the Director of the Department of Finance to issue a purchase order to Jeter Corporation on behalf of the Municipal Court Clerk for the purchase of year 2004 color-coded file folders and year, alpha and numeric labels, to authorize the expenditure of $113,019.50 from the Court Clerk General Fund appropriations and to declare an emergency. ($113,019.50)



Body

Whereas, the Municipal Court Clerk requires the purchase of year 2004 color-coded custom end tab file folders and various year, alpha and numeric labels for the Civil and Criminal/Traffic Divisions per the specifications addressed in Bid Proposal No. SO-001124FM, and

Whereas, it is necessary to authorize the Director of Finance to issue a purchase order for said purchase so as to continue the daily operation in the office of the Municipal Court Clerk, and

Whereas, Ordinance 1856-00 approved by Council on July 24, 2000 allowed for a four year agreement for 2001, 2002, 2003 and 2004 purchases on a year-for-year basis if agreeable by all parties and with Council a...