City of Columbus - File #: 0989-2004

• File #: 0989-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/24/2004
• In control: Finance & Economic Development Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize and direct the Finance Director to modify the contract and all past, present and future purchase orders with Voice-Tel Enterprises, Inc. and to declare an emergency.

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/9/2004	1	City Clerk's Office	Sent back for Clarification/Correction
6/9/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/8/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/7/2004	1	CITY ATTORNEY	Reviewed and Approved
6/4/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/3/2004	1	EBOCO Reviewer	Reviewed and Approved
6/3/2004	1	ODI DIRECTOR	Reviewed and Approved
5/28/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
5/27/2004	1	Finance - Purchasing Drafter	Sent for Approval
5/25/2004	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: To change the company name and Federal Identification number for contract number CT15944 for the purchase of Voice Mail Services for the Purchasing Office. This ordinance autorizes the assignment of all past, present and future business done by the City of Columbus with Voice-Tel Enterprises, Inc., FID 34-1533392 to Voicecom, FID 84-1550690. This company is not listed on the Auditor of State Findings for Recovery Database. This company is not listed on the Federal Excluded Parties Listing.


1. Additional funds: The estimated annual total expenditure on this contract is $150,000 which is paid in part by each user agency. No additional funds are necessary to modify the option contract.
2. Reason additional needs were not foreseen: The current supplier merged with another company.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated through rebidding at this time.
4. How cost was determined: Terms and conditions are in accordance with the original agreement.

FISCAL IMPACT: No additional is required to modify the option contract. Each agency must set aside their own funding for their estimated expenditures.

In order to maintain an uninterrupted of services to City agencies using this Universal Term Contract, this ordinance is being submitted as an emergency.


Title

To authorize and direct the Finance Director to modify the contract and all past, present and future purchase orders with Voice-Tel Enterprises, Inc. and to declare an emergency.

Body

WHEREAS, the Finance/Purchasing Office established the contract with Voice-Tel Enterprises, Inc for the option to purchase Voice Mail Services; and

WHEREAS, Voice-Tel Enterprises, Inc, merged with Voicecom, in addition to notifying the City of merger, Voicecom has agreed to honor the past, present and future purchase orders established from c...