City of Columbus - File #: 2026-2004

• File #: 2026-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/5/2004
• In control: Public Service & Transportation Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize the Finance Director to establish a purchase order for the purchase of a geodetic GPS/RTK survey system for the Transportation Division per the terms and conditions of a universal term contract being established by the Purchasing Office for this purpose; to authorize the expenditure of $52,000.00 or so much thereof as may be needed from the Information Services Fund and to declare an emergency. ($52,000.00)

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/10/2004	1	Auditor Reviewer	Reviewed and Approved
11/10/2004	1	CITY AUDITOR	Reviewed and Approved
11/10/2004	1	Technology Drafter	Sent for Approval
11/10/2004	1	CITY ATTORNEY	Reviewed and Approved
11/10/2004	1	Technology Drafter	Sent to Clerk's Office for Council
11/9/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/9/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/8/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	Technology Drafter	Sent for Approval
11/8/2004	1	Finance Reviewer	Reviewed and Approved
11/5/2004	1	Service Drafter	Sent for Approval
11/5/2004	1	Technology Drafter	Sent for Approval

Explanation
The Transportation Division wishes to upgrade its surveying, mapping and data collection capabilities. Global positioning systems (GPS) represent the latest technology available for this purpose. This technology will reduce the total inspection time Transportation Division inspection forces spend locating and inspecting sanitary sewer structures by eliminating up to two "visits" to each structure. Secondary benefits include the ability to map, survey, stake out and set control monuments more cost effectively.

The Purchasing Office is in the process of establishing a universal term contract for the option to purchase geodetic GPS/RTK survey systems. This universal term contract will be awarded on the basis of lowest, best, most responsive and most responsible bid evaluation criteria. This ordinance authorizes the Finance Director to establish a purchase order in an amount not to exceed $52,000.00 with the vendor for the universal term contract being established for this purpose. This purchase has been reviewed and approved by the Technology Department.

Fiscal Impact: The Technology Department has budgeted $52,000.00 in 2004 for this acquisition. The Technology Department invoices user agencies for costs incurred on the user agencies' behalf. The Transportation Division will ultimately pay the Technology Department for the geodetic GPS/RTK survey system's acquisition expense.

The use of this system will save the City almost $9,000.00 in its first year of use if it is used only as a tool to locate sanitary sewer structures. There are many other cost savings and benefits.

Emergency action is requested to realize and secure the cost savings and other operational benefits and efficiencies inherent in said purchase as soon as possible.



Title
To authorize the Finance Director to establish a purchase order for the purchase of a geodetic GPS/RTK survey system for the Transportation Division per the terms and conditions...