Explanation
BACKGROUND: For the option to establish Universal Term Contracts (UTC's) to purchase Office Papers (Recycled) for use by all City Agencies and to waive competitive bid requirements.
Paper is used throughout all city offices and the establishment of a city wide contract establishes excellent pricing and terms for delivery for the entire city. This purchase was competitively bid and OfficeMax, Inc. submitted a response with pricing well below other bidders; however, they included an exception/condition to the specifications whereby any future price increases would not require the City's approval for acceptance. The City can accept this provision but OfficeMax will be required to alert us to any price increases and provide backup documentation. Furthermore the City is not obligated to purchase papers from these type contracts if better options become available. Otherwise, the company will meet all other bid specfications/requirements.
Additionally due to a typo in the specifications for one of the paper stocks 98 brightness was specified, but 96 brightness was intended. RIS Paper Company provided the lowest pricing for 96 brightness paper. These recycled office papers will be used for communication and documentation purposes in printers, digital copiers/printers, fax equipment, duplicators and offset printing equipment.
The term of the proposed option contracts would be in effect from February 1, 2010 or the date of execution by the City to and including April 30, 2012, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 12, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003425. Twenty-Eight (28) bids were solicited
(2 M1A's). Four (4) bids were received.
The Purchasing Office is recommending award to the following two (2) companies:
OfficeMax Incorporated, CC#82-0100960 (Expires: April 16, 20...
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