City of Columbus - File #: 0189-2023

• File #: 0189-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/11/2023
• In control: Finance Committee
• On agenda: 2/6/2023
• Final action: 2/8/2023
• Title: To authorize the Finance and Management Director, on behalf of the Purchasing Office and the Fleet Management Division, to modify an existing Universal Term Contract (UTC) and to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of vehicles for use by the Division of Fire and Division of Police, with George Byers Sons Inc and Ricart Properties Inc; to authorize the expenditure of $605,386.00 from ACPR002421; to authorize the expenditure of $402,480.00 from ACPR002422; to authorize the appropriation and expenditure of $5,976.00 from the Special Income Tax Fund; and to declare an emergency. ($1,013,842.00)

Date	Ver.	Action By	Action	Result
2/8/2023	1	CITY CLERK	Attest
2/7/2023	1	MAYOR	Signed
2/6/2023	1	COUNCIL PRESIDENT	Signed
2/6/2023	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director to modify an existing Universal Term Contract (UTC) and to approve the re-purposing of previously legislated funds which were passed to establish purchase orders and additional funding for the acquisition of automobiles and light duty trucks for the Columbus Division of Fire and City of Columbus Division of Police. These purchase orders for the vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office.

The contract PA004790 with George Byers Sons, Inc. for the purchase of Light Duty Trucks will be modified to allow for the purchase of sixteen (16) Ford Escapes at retail price. The contract currently only allows for the purchase of items at $85 over triple net dealer invoice. The higher price for these items and the need to modify the existing UTC is caused by the international supply chain disruption, and high inflation. These issues were unforeseen at the time the contracts were solicited.

Purchase orders will be established with George Byers Sons Inc, (PA004790 & PA004948) for the acquisition of automobiles and light duty trucks and Ricart Properties Inc (PA004555) for the purchase of used Ford EcoSports.

George Byers Sons Inc, Vendor#006008, PA004790 & PA004948, expires 6/30/23 - ($516,175.00)
Ricart Properties Inc, Vendor#004963, PA004555, expires 3/30/2023 - ($497,677.00)

These vehicles are to be purchased as replacements for older, high mileage, and high maintenance vehicles currently in service and as such will reduce maintenance expenses, fuel consumption, and general upkeep costs.

Previously, Ordinance 2551-2021 authorized $402,480.00 for the purchase of automobiles and light duty trucks for the Division of Police and ACPR002422 was created via this Ordinance. Ordinance 3504-2022 authorized $605,386.00 in additional funds for the acquisition of automobiles and light...