City of Columbus - File #: 0328-2011

• File #: 0328-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/18/2011
• In control: Public Service & Transportation Committee
• On agenda: 3/14/2011
• Final action: 3/17/2011
• Title: To authorize the Director of Finance and Management to modify an existing contract and establish a purchase order for the purchase of three additional 3-Wheel Sweepers from Jack Doheny Supplies Ohio, Inc., for the Division of Planning and Operations; to authorize the expenditure of $490,803.48 from the Streets and Highway G.O. Bonds Fund; and to declare an emergency. ($490,803.48)

Date	Ver.	Action By	Action	Result
3/17/2011	1	CITY CLERK	Attest
3/16/2011	1	MAYOR	Signed
3/14/2011	1	Columbus City Council	Approved	Pass
3/14/2011	1	COUNCIL PRESIDENT	Signed
3/2/2011	1	Service Drafter	Sent for Approval
3/2/2011	1	CITY ATTORNEY	Reviewed and Approved
3/2/2011	1	Service Drafter	Sent to Clerk's Office for Council
3/1/2011	1	Service Drafter	Sent for Approval
3/1/2011	1	Auditor Reviewer	Reviewed and Approved
3/1/2011	1	CITY AUDITOR	Reviewed and Approved
2/28/2011	1	EBOCO Reviewer	Sent for Approval
2/28/2011	1	ODI DIRECTOR	Reviewed and Approved
2/28/2011	1	Finance Reviewer	Reviewed and Approved
2/28/2011	1	Finance Drafter	Sent for Approval
2/25/2011	1	Finance Reviewer	Reviewed and Approved
2/25/2011	1	FINANCE DIRECTOR	Reviewed and Approved
2/25/2011	1	Service Drafter	Sent for Approval
2/24/2011	1	Finance Reviewer	Reviewed and Approved
2/24/2011	1	Finance Reviewer	Sent for Approval
2/23/2011	1	SERVICE DIRECTOR	Reviewed and Approved
2/23/2011	1	Finance Reviewer	Reviewed and Approved
2/22/2011	1	Service Reviewer	Reviewed and Approved
2/22/2011	1	Service Drafter	Sent for Approval
2/18/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for sweeping along the City's roadway system. To accomplish this mission the Division requires 3-Wheel Sweepers. These sweepers will replace older units which are beyond their useful service life and will provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.

In order to effectively sweep older neighborhoods and the City's downtown the Division requires a sweeper that is capable of making extremely tight turns. Additionally, the Division requires a sweeper capable of unloading its sweepings directly into the bed of a dump truck. The sole sweeper capable of performing both of these operations is the 3-wheel Elgin Pelican sweeper offered exclusively in Ohio by Jack Doheny Supplies Ohio, Inc. This was verified in conversations held with representatives of the American Public Works Association and the North American Power Sweeping Association.

The price for the sweepers was negotiated with Jack Doheny Supplies Ohio, Inc. The price for a single unit is $163,601.16 and it is 1% less than the price available off of the state contract STS235Y.

Ordinance 1658-2010 authorized the purchase of 3 three wheel sweepers and purchase order FL004767 for three units was issued, . Since the purchase order is still open, the Division would like to modify it to include the purchase of three additional units. Jack Doheny Supplies Ohio, Inc., has agreed to maintain its pricing for these three units at the price that was originally quoted.

2. CONTRACT COMPLIANCE INFORMATION
Jack Doheny Supplies Ohio, Inc., contract compliance number is 38-3148955 and expires 08/17/12.

3. FISCAL IMPACT
Funds are available for this expenditure from the Street and Highway Improvement Fund, no. 704. The cost of this additional purchase is $490,803.48. The total cost for all six units is $981,606.96....