City of Columbus - File #: 0589-2005

• File #: 0589-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/16/2005
• In control: Utilities Committee
• On agenda: 5/2/2005
• Final action: 5/4/2005
• Title: To amend the 2004 Capital Improvements Budget; to appropriate and authorize the City Auditor to transfer $25,000.00 from the Special Income Tax Fund to the 1995, 1999 Voted Refuse Collection Fund; to authorize the Finance Director to establish a purchase order with McNeilus Truck and Manufacturing Company for the purchase of two automated side loading truck hydraulic arms for the Refuse Collection Division; to waive the formal competitive bidding requirements of the City Code; to authorize the expenditure of $25,000.00 for this purpose from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($25,000.00)

Date	Ver.	Action By	Action	Result
5/4/2005	1	MAYOR	Signed
5/4/2005	1	CITY CLERK	Attest
5/2/2005	1	Columbus City Council	Approved	Pass
5/2/2005	1	COUNCIL PRESIDENT	Signed
4/20/2005	1	CITY ATTORNEY	Reviewed and Approved
4/20/2005	1	Service Drafter	Sent to Clerk's Office for Council
4/19/2005	1	EBOCO Reviewer	Reviewed and Approved
4/19/2005	1	ODI DIRECTOR	Reviewed and Approved
4/19/2005	1	SERVICE DIRECTOR	Reviewed and Approved
4/18/2005	1	Service Drafter	Sent for Approval
4/15/2005	1	Auditor Reviewer	Contingent Within
4/15/2005	1	CITY AUDITOR	Contingent Within
4/13/2005	1	Finance Reviewer	Reviewed and Approved
4/13/2005	1	FINANCE DIRECTOR	Reviewed and Approved
4/13/2005	1	SERVICE DIRECTOR	Reviewed and Approved
4/11/2005	1	Service Drafter	Sent for Approval
4/11/2005	1	SERVICE DIRECTOR	Reviewed and Approved
4/11/2005	1	Service Drafter	Sent for Approval
3/17/2005	1	Service Drafter	Sent for Approval
3/16/2005	1	Service Drafter	Sent for Approval

Explanation
Background: The Refuse Collection Division's mechanized collection system extensively utilizes automated side loading refuse collection vehicles. The operation of the hydraulic arm mechanism on these trucks that lifts the trash containers requires additional maintenance due to the number and variety of movable parts. Therefore, these collection arms require that the units be serviced more frequently by the Fleet Management Division. Occasionally, this results in the refuse truck being out of service longer than anticipated.

In order to help alleviate this problem, this ordinance provides for the purchase of two (2) complete hydraulic arm assemblies. Having these hydraulic arm assemblies on hand will greatly reduce truck repair turnaround time and increase refuse collection productivity by allowing the quick replacement of the collection arms. The refuse truck can return to service almost immediately. The malfunctioning arm can then be repaired without awaiting parts or service availability.

Two informal quotations were solicited and received for these arms as follows:

Vendor / Price Quoted Per Arm / Total / Vendor Status
McNeilus Truck and Manufacturing Company / $12,500.00 / $25,000.00 / Majority
Schodorf Truck Body and Equipment Company / $13,750.00 / $27,500.00/ Majority


The purchase of two side loader hydraulic arm assemblies is recommended from McNeilus Truck and Manufacturing Company as the lowest, best, most responsive and most responsible bidder. Their contract compliance number is 41-1314526 (expires May 14, 2007). The formal competitive bidding requirements of the City Code must be waived because of the informal nature of the quotations.

Fiscal Impact: The Refuse Collection Division budgeted $10.1 million in the 2004 Capital Improvements Budget for refuse collection vehicles and containers. All of these funds are either expended or obligated by pending legislation. The cost of these arms can be capitalized ...