Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Springfield Acme Electric Company for Temporary Utility Services for 2023 Jazz and Rib Fest and CBUS Soul Fest. The dates for the contract would be July 17 through August 22, 2023. This includes setup for before the first event through tear down from the second event. The event dates are: Jazz & Rib Festival - July 21-23, 2023 and CBUS Soul - August 19, 2023.
The contract amount is for $64,250.00.
Jazz and Rib Fest and CBUS Soul Fest are both annual events that are hosted by the Special Events Office of Recreation and Parks. Jazz and Rib Fest is Columbus’ largest free outdoor music festival and one of the nation’s largest rib cook-offs. In order to accommodate performers, vendors and other amenities, additional power and water is needed, which requires professional installation, equipment and labor.
Vendor Bid/Proposal Submissions:
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on April 26, 2023 and received by the Recreation and Parks Department on May 18, 2023. Bids were received from the following companies:
Springfield Acme Electric Company: $64,250.00
After reviewing the proposals that were submitted, it was determined that Springfield Acme Electric Company was the lowest and most responsive bidder. This contractor has previous experience with these events, necessary qualifications and availability to perform the required services.
Principal Parties:
Springfield Acme Electric Company
400 South Lowry Street
Springfield, Ohio 45506
Aaron McCurdy, (937) 325-5534
Contract Compliance Number, Tax ID: 004148, xx-xxxxxxx
Emergency Justification: Emergency action is requested due to increase cost pushing the total over $50,000.00 for the first time and the first event taking place in July. Also, to ensure that both events can proceed as scheduled and contractor has ample time to secure all...
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