City of Columbus - File #: 1122-2010

• File #: 1122-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/8/2010
• In control: Finance & Economic Development Committee
• On agenda: 7/19/2010
• Final action: 7/21/2010
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Harris Design for professional architectural and engineering consulting services for renovations to City buildings; to authorize and direct the City Auditor to transfer $275,000.00 from the Special Income Tax fund to the Construction Management Capital Improvement Fund; to authorize the appropriation of said funds to the Construction Management Capital Improvement Fund; to authorize the expenditure of $275,000.00 from the Construction Management Capital Improvement Fund and $200,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($475,000.00)

Date	Ver.	Action By	Action	Result
7/21/2010	1	MAYOR	Signed
7/21/2010	1	CITY CLERK	Attest
7/19/2010	1	Columbus City Council	Approved	Pass
7/19/2010	1	COUNCIL PRESIDENT	Signed
7/9/2010	1	EBOCO Reviewer	Sent for Approval
7/9/2010	1	ODI DIRECTOR	Reviewed and Approved
7/9/2010	1	Finance Drafter	Sent for Approval
7/9/2010	1	CITY ATTORNEY	Reviewed and Approved
7/9/2010	1	Finance Drafter	Sent to Clerk's Office for Council
7/8/2010	1	Finance Drafter	Sent for Approval
7/8/2010	1	Finance Reviewer	Reviewed and Approved
7/8/2010	1	Finance Reviewer	Sent for Approval
7/8/2010	1	Safety Reviewer	Reviewed and Approved
7/8/2010	1	Finance Reviewer	Reviewed and Approved
7/8/2010	1	SAFETY DIRECTOR	Reviewed and Approved
7/8/2010	1	Finance Reviewer	Reviewed and Approved
7/8/2010	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2010	1	Auditor Reviewer	Reviewed and Approved
7/8/2010	1	CITY AUDITOR	Reviewed and Approved
7/8/2010	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Harris Design for professional architectural and engineering consulting services. This would serve as a blanket contract for renovations to City buildings and building components.

The Office of Construction Management solicited Request for Proposals, due on May 21, 2010. The City received thirteen responses from the following firms (1 ^FBE, 1 *MBE): *Harris Design Group, Mull & Weithman, Bird Houk, JL Bender, Schooley Caldwell, NBBJ, LLC, Feinkopf Macico, Star, ^J D Services, Inc. (JDSI), Miller Watson, and Hardlines Design Company. A five-person committee evaluated the proposals, consisting of four members from the Office of Construction Management and one from the Facilities Management Division. Harris Design obtained the highest compiled score of the candidates.

Emergency action is requested so that needed renovations within the City may be accomplished as quickly as possible.

Harris Design Contract Compliance No. 31-6568390, expiration date June 2, 2012.

Fiscal Impact: This project is funded in the 2010 Capital Improvements Budget. However, bonds have yet to be sold for the whole project, necessitating a certification of $275,000.00 against the Special Income Tax Fund. Upon sale of the bonds, this will be reimbursed. The Division of Fire will add $200,000.00 to this contract. Sufficient funding is available within the Safety Voted Bond Fund. This legislation authorizes the expenditure of $475,000.00 or so much thereof, as may be necessary for this purpose.

Title

To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Harris Design for professional architectural and engineering consulting services for renovations to City buildings; to authorize and direct the City Auditor to transfer...