City of Columbus - File #: 2063-2004

• File #: 2063-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/10/2004
• In control: Administration Committee
• On agenda: 11/29/2004
• Final action: 12/1/2004
• Title: To authorize the Director of the Department of Technology to modify a contract with Accela, Inc., for the Building Services Division, for software enhancement, to authorize the expenditure of $25,000.00 from the Department of Technology, internal services fund; and to declare an emergency. ($25,000.00)

Date	Ver.	Action By	Action	Result
12/1/2004	1	ACTING CITY CLERK	Attest
11/30/2004	1	MAYOR	Signed
11/29/2004	1	Columbus City Council	Approved	Pass
11/29/2004	1	COUNCIL PRESIDENT	Signed
11/12/2004	1	FINANCE DIRECTOR	Reviewed and Approved
11/12/2004	1	Technology Drafter	Sent for Approval
11/12/2004	1	Auditor Reviewer	Reviewed and Approved
11/12/2004	1	CITY AUDITOR	Reviewed and Approved
11/12/2004	1	Technology Drafter	Sent for Approval
11/12/2004	1	CITY ATTORNEY	Reviewed and Approved
11/12/2004	1	Technology Drafter	Sent to Clerk's Office for Council
11/11/2004	1	Technology Drafter	Sent for Approval
11/11/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/11/2004	1	Technology Drafter	Sent for Approval
11/11/2004	1	EBOCO Reviewer	Sent for Approval
11/11/2004	1	ODI DIRECTOR	Reviewed and Approved
11/11/2004	1	Technology Drafter	Sent for Approval
11/11/2004	1	Finance Reviewer	Reviewed and Approved
11/10/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services, to modify a contract associated with purchase order EL001714 with Accela, Inc. Currently, Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract with Open Data Systems, Inc. (CT-17745). This contract modification will continue the provisions for services between the City of Columbus and Accela, Inc., and allow for enhancements to the One Stop Shop permit software. This enhancement will allow the division to monitor and track inspections and fees, associated with structural permits, issued to customers. Without the passage of this legislation, the division will lose the ability to accurately manage trip fees associated with permit inspections utilized by citizens.

This ordinance authorizes payment for this modification to the Accela application, for the period of December 20, 2004 through June 30, 2005.

EMERGENCY:
There is an immediate need to expedite payment and to modify the contract associated with purchase order EL001714 with Accela, Inc.

FISCAL IMPACT:
The amount of $301,830.20 was expended in fiscal year 2003 for services provided by Accela, Inc. However, $158,439.24 was expended for on-going maintenance and support services associated with purchase order EL001714. Previously this year, ordinance number 0354-2004, in the amount of $173,800.00, was passed on March 29, 2004 for the annual software and support maintenance services, with Accela, Inc. Currently, funding in the amount of $25,000.00 is available in the 2004 Department of Technology's budget, within the internal services fund, for the period of December 20, 2004 through June 30, 2005.

CONTRACT COMPLIANCE: 94-2767678 Expiration: 12/01/2006


Title
To authorize the Director of the Department of Technology to modify a contract with Accela, Inc., for the Building Ser...