City of Columbus - File #: 0419-2011

• File #: 0419-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/7/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the City Attorney to renew contracts with Linebarger, Goggan, Blair & Sampson LLP and Capital Recovery Systems, Inc.; to authorize the City Attorney to expend up to Five Hundred Thousand and 00/100 Dollars from the Collection Fees Fund for services rendered pursuant thereto; to waive the competitive procurement provisions of the Columbus City Codes; and to declare an emergency. ($499,000.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/25/2011	1	CITY ATTORNEY	Reviewed and Approved
3/25/2011	1	Atty Drafter	Sent to Clerk's Office for Council
3/23/2011	1	Atty Drafter	Sent for Approval
3/18/2011	1	Atty Drafter	Sent for Approval
3/18/2011	1	CITY AUDITOR	Reviewed and Approved
3/14/2011	1	Auditor Reviewer	Reviewed and Approved
3/11/2011	1	Atty Drafter	Sent for Approval
3/11/2011	1	EBOCO Reviewer	Sent for Approval
3/11/2011	1	ODI DIRECTOR	Reviewed and Approved
3/11/2011	1	Atty Drafter	Sent for Approval
3/10/2011	1	Finance Reviewer	Reviewed and Approved
3/10/2011	1	Finance Reviewer	Reviewed and Approved
3/10/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/9/2011	1	Atty Drafter	Sent for Approval
3/9/2011	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: The accounts receivable collection program within the City Attorney's Claims Section has been ongoing since 1996. At that time, the City Attorney interviewed firms with experience in government accounts receivable and choose Scoliere and Associates (now known as Linebarger, Goggin, Blair & Sampson LLP), and later, Capital Recovery Systems, Inc. to provide these services. These firms have done excellent work for the City over the ensuing years.

In 2009 a new program was implemented via ordinance 0130-2009 passed February 23, 2009 which adjusted the fee structure of the program. Effective April 1, 2009 on all new and existing accounts without payment plans in place a 30% fee is added to the total debt collected instead of being paid from the total amount collected. This will allow the City to recover 100% of the debts collected and the debtor will pay the additional 30% collection fee.

Continuing our relationship with our current collection firms will be valuable in keeping the program running smoothly and efficiently. This ordinance authorizes the City Attorney to renew contracts with the above referenced collection firms for one year.

Contract Compliance Numbers:
Capital Recovery Systems Inc. 311570459-001 expires 01/12/12
Linebarger, Goggan, Blair & Sampson, LLP 742864602-001 expires 06/02/12

Fiscal Impact: This contract is self-funding and will result in additional revenues to the general fund. Fees are paid out of monies collected by the firms. 100% of monies collected are remitted to the City and invoices from the collection agencies are paid monthly from funds collected.

Title

To authorize the City Attorney to renew contracts with Linebarger, Goggan, Blair & Sampson LLP and Capital Recovery Systems, Inc.; to authorize the City Attorney to expend up to Five Hundred Thousand and 00/100 Dollars from the Collection Fees Fund for services rendered pursuant thereto; to waive the competitive procurement p...