City of Columbus - File #: 0695-2006

• File #: 0695-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/24/2006
• In control: Utilities Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Renold Jeffrey for the purchase of Jeffrey Mechanical Bar Screen Parts for the Division of Sewerage and Drainage, to waive the provisions of competitive bidding, to authorize the expenditure of $28,584.00 from the Sewerage System Operating Fund and to declare an emergency. ($28,584.00)

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/14/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
4/13/2006	1	City Clerk's Office	Sent back for Clarification/Correction
4/5/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
4/4/2006	1	CITY ATTORNEY	Reviewed and Approved
4/3/2006	1	Auditor Reviewer	Reviewed and Approved
4/3/2006	1	CITY AUDITOR	Reviewed and Approved
4/3/2006	1	Utilities Drafter	Sent for Approval
3/31/2006	1	Utilities Drafter	Sent for Approval
3/30/2006	1	ODI DIRECTOR	Reviewed and Approved
3/29/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/29/2006	1	Utilities Drafter	Sent for Approval
3/29/2006	1	EBOCO Reviewer	Reviewed and Approved
3/28/2006	1	Finance Reviewer	Reviewed and Approved
3/28/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/27/2006	1	Utilities Reviewer	Sent for Approval
3/27/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
3/27/2006	1	Utilities Drafter	Sent for Approval
3/24/2006	1	Utilities Drafter	Sent for Approval
3/24/2006	1	Utilities Reviewer	Reviewed and Approved

Explanation

The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order to pay for obligation of parts purchased from Renold Jeffrey for the Division of Sewerage and Drainage and to waive the requirements of competitive bidding per Columbus City Code Section 329.27.

In November of 2005 the Purchasing Office established a Universal Term Contract for the purchase of Jeffrey Mechanical Bar Screen Parts for the Southerly Wastewater Treatment Plant FL002773 with Jeffrey Specialty Equipment Corporation. The Southerly Wastewater Treatment Plant established funding from this contract via purchase order UT022816 in the amount of $28,584.00 with Jeffrey Specialty Equipment Corporation for the procurement of replacement parts for the plant's seven (7) mechanical bar screens. The personnel of the Southerly Wastewater Treatment Facility ordered the replacement inadvertently from Renold Jeffrey, thereby creating a situation in which the plant purchased, received and used parts that from a company not holding the current contract.

Purchasing the parts from the incorrect company has no defensible explanation. The Southerly Wastewater Treatment Plant warehouse personnel made an honest mistake. Management has discussed the issue with them and have stressed to them the importance of insuring that they are dealing with the correct companies by double checking company vendor numbers on record in the Performance Purchasing system against vendor numbers shown on contract documents.

This legislation is requesting that the Director of Finance and Management establish a purchase order in the amount of $28,584.00 to pay for the obligation owed to Renold Jeffrey, 2307 Maden Drive, Morristown, TN 37813 to cover payment of invoices related to the inadvertent purchase of replacement parts from the incorrect company.

Supplier: Renold Jeffrey (36-4064692)

Fiscal Impact: $28,584.00

Emergency legislation is being reques...