Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services and Neighborhood Services, to modify and extend an existing agreement in accordance with the terms and conditions established in the original agreement, with Accela, Inc.; the owner of the programming code embedded within software application utilized by the City. This contract modification is needed to continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track various activities of various City departments, divisions, and agencies, with responsibilities such as, yet not limited to; building permits, track code enforcement activities, monitoring the performance of the One Stop Shop.
While performing tasks associated with upgrades and enhancements, there were unforeseen circumstances that directly impacted deliverable and milestones associated with the progress of the enhancement and upgrade project, it has become necessary to separate the project into two phases; Phase I is to complete the base foundation system upgrade; Phase II will be to add Fire Inspection, Citywide IVR, Payment Engine and Citizen Access for simple permit issuance on-line.
This legislation requests approval to modify an existing contract (EL006347), with the original vendor Accela, Inc., to extend the coverage period through December 31, 2008; originally legislated and approved through Ordinance #1323-2006, passed by City Council on July 24, 2006; to allow time to continue with enhancing and updating the existing computer system (consisting of hardware and software) and related services used to track all activities of various City departments, divisions, and agencies, with responsibility for various portions of this review. The decision to modify the existing system was ma...
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