Explanation
BACKGROUND: This ordinance is for the option to purchase Retail Fleet Fuel Credit Card Services for the Fleet Management Division. Retail Fleet Fuel Credit Card Services are be used by various city departments to fuel City vehicles at neighborhood fuel stations and administered by the Fleet Management Division. The term of the proposed option contract will be three (3) years, expiring July 31, 2015, with the option to renew for one (1) additional three (3) year period. The Purchasing Office opened formal request for proposals on May 17, 2012.
The Purchasing Office advertised and solicited competitive proposals in accordance with Section 329.14 (Solicitation No. SA004359). Forty-two (42) offerers were solicited (M1A-1, F1-0). Three (3) poposals were received (M1A-0, F1-0).
The Finance and Management Director is recommending award to the highest ranked proposal in compliance with the specifications. This ordinance also extends the current contract (FL001215) with U.S. Bank for an additional 90 days to allow for a smooth transition period from one card supplier to another.
MPC Investments LLC (Speedway LLC, SuperFleet) FID # 27-1287018 (CC expires 5/21/14)
Total Estimated Annual Expenditure: $6,000,000.00
The company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, the availability of Retail Fleet Fuel Credit Card Services which is used to fuel vehicles when not in proximity of a City fueling facility, causing various city departments delays providing essential services to the residents of the City of Columbus.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finan...
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