Explanation
This ordinance authorizes the Finance and Management Director to issue a purchase order to Bus Service Inc. for the purchase of one (1) new gasoline powered fourteen (14) passenger mini-bus for use by the Recreation and Parks Department. This vehicle will replace an older unit 1999 Chevrolet which is beyond its useful life. This unit will be used to transport children, which under new traffic safety laws, requires them to be restrained in a booster chair. Most of the recreation program participants would not have the ability to leave a booster with the recreation center. Therefore, this is a safety measure to make sure that all children transported to various recreation centers are in compliance with the new traffic safety laws.
On June 17, 2010, the Purchasing Office opened formal bid solicitation SA003610. Three (3) bidders responded. Purchasing and Fleet Managmeent reccommend an award to Bus Service Inc. Tesco was the lowest overall bidder. However, several items in their bid failed to meet specifications and they were therefore deemed non-responsive.
Bus Service Inc. Contract Compliance No.: 31-0965364; Expiration 06/17/2012
Fiscal Impact: The 2010 General Fund budget includes $1 million for the purchase of vehicles and equipment. The cost of this purchase order is $41,900.00.
Emergency action is requested to expedite delivery for this equipment to be used by the Recreation and Parks Department, in order to enhance the Department's ability to transport children participants safely between various recreation locations throughout the City.
Title
To authorize the Finance and Management Director to establish a purchase order with Bus Service Inc. for the purchase of a mini bus for the Recreation and Parks Department; to authorize the expenditure of $41,900.00 from the General Fund. ($41,900.00)
Body
WHEREAS, the Recreation and Parks Department has a need for a fourteen-passenger mini bus to safely transport progr...
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