Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU), to renew an annual agreement (Service Contract # 2164456) with Oracle America, Inc. for maintenance and support of the Oracle Work and Asset Management (WAM) system. The original agreement (EL005533) with SPL Worldgroup, Inc. was authorized by ordinance 0951-2005, passed June 20, 2005. Oracle purchased SPL, and the original contract was transferred to Oracle by authority of ordinance 0128-2008. The agreement with Oracle was most recently renewed through purchase order EL011713, by authority of ordinance 0236-2011, passed April 4, 2011. This renewal agreement provides software maintenance and support for the Oracle SPL/WAM system and obligates Oracle America, Inc. to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities for the period May 31, 2012 to May 30, 2013, at a cost of $65,493.42.
This ordinance also requests approval to continue services provided by Oracle America, Inc. and waive competitive bidding provisions of section 329 of the Columbus City Code. The City attempted to purchase Oracle WAM maintenance and support through solicitation SA004337. The lowest and best offer in response to the solicitation, received April 12, 2012, costs more than purchasing annual maintenance and support directly from Oracle.
FISCAL IMPACT:
The cost for the annual renewal agreement for computer programming software maintenance and support on the SPL/WAM system for the year 2010 was $61,733.83 and $63,585.84 in 2011, with the provider Oracle America, Inc. The cost associated with this year's annual renewal agreement is $65,493.42. Funds are budgeted and available in the Department of Technology, internal service fund.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in o...
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